Administrative Assistant

Administrative Assistant Posting Number req26645 Department Clinical Research Admin Department Website Link Location Tucson Campus Address Tucson, AZ USA Position Highlights The Office of Research and Partnerships expands the capacity of the University of Arizona research enterprise by fostering purposeful convergence and building powerful collaborations across academia, industry, government, and communities. Through this work, we translate discovery into impact-advancing knowledge that serves Arizona and resonates far beyond. The University of Arizona Clinical Research Administration (CRA) is looking for an administrative assistant for research administration to work closely with colleagues in a fast-paced environment. The successful candidate will perform administrative functions to support the department with daily activities. This position requires initiative, excellent organizational skills, the ability to work independently, as well as to collaborate closely with senior leadership, staff, and business partners. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities * Coordinate the departmental daily operations by providing administrative support to the director and Clinical Research Administration (CRA) Team. * Maintain complex calendar(s) for assigned staff, using significant judgement and initiative, regularly prioritizing and arranging meetings, conferences and appointments. * Arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed. * Plan and arrange meetings; communicate arrangements to appropriate individuals. * Serve as liaison to internal and external stakeholders concerning information or complaints. * Serve as primary point of contact during implementation of new policies, procedures or practices. * Assist the OnCore Clinical Trial Management System (CTMS) teams with email management, scheduling training, data QA/QC, and database entry. * Prepare online routing in the UAccess Research System, and support clinical trial budget team as needed. * Act as a liaison with internal/external stakeholders to foster collaborative partnerships. * Evaluate and recommend changes to department operations to ensure efficiencies and compliance with University and regulatory agencies' policies and regulations. * Use judgement to review incoming mail, compose correspondence replies on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources. * Prepare or direct preparation of minutes, notices, website, manuals, agendas and correspondence with all supporting documentation, requiring application of an extensive specialized knowledge of the assigned functional area. * Summarize reports and information to facilitate review by supervisor and investigate, evaluate and resolve problems within scope of position. * Maintain and reconcile expenses for departmental account; monitors expenditures and performs simple analysis on accounts and resource allocation. * Prepare both special and recurring reports for supervisor and authorizing payments within prescribed limits and university guidelines, making recommendations for purchases. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications * High School diploma or equivalent learning. * Minimum of five years of directly relevant experience; or equivalent combination of education and work experience. Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33 - $25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Elisha Johnson I View email address on click.appcast.io Open Date 7/28/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io.