Senior Assistant Property Manager

Job Description

Empire State Property Management is seeking an organized, proactive Senior Assistant Property Manager to oversee the day-to-day operations of smaller cooperative, condominium, and multifamily buildings while supporting our property management team.

This role is ideal for someone ready to take greater ownership of a portfolio, build strong relationships with boards and residents, and keep tasks moving from initial request through completion.

Key Responsibilities

• Manage daily operations for assigned smaller buildings with support from senior management.
• Coordinate maintenance requests, repairs, inspections, and vendor access; track progress and follow through to completion.
• Communicate with board members, owners, residents, superintendents, and vendors professionally and promptly.
• Schedule and attend board meetings, prepare agendas and meeting materials, document minutes, and follow up on action items.
• Conduct regular building site visits, document conditions, identify concerns, and coordinate next steps.
• Maintain organized Google Drive folders, including contracts, insurance certificates, meeting minutes, building records, and project documents.
• Keep Buildium records and task tracking systems accurate and current.
• Prepare and distribute notices regarding building work, service interruptions, meetings, and other updates.
• Obtain vendor proposals, organize comparisons, and track approvals and scheduling.
• Collect and track vendor certificates of insurance and required documentation.
• Support compliance tracking, move coordination, alteration requests, and sales and rental applications.
• Coordinate with accounting on invoices, billing questions, and information needed for financial reporting.
• Assist with onboarding new buildings and organizing records received from prior management.

Qualifications

• At least three years of property management experience, preferably with NYC cooperative and condominium buildings.
• Experience communicating directly with boards, residents, and vendors.
• Strong organizational skills and the ability to manage competing priorities across multiple properties.
• Excellent written communication, attention to detail, and consistent follow-through.
• Proficiency with Google Drive, Docs, Sheets, Gmail, and Calendar.
• Experience with Buildium or similar property management software preferred.
• Ability to travel throughout NYC for site visits and attend occasional evening board meetings.
• Sound judgment, accountability, and an empathetic approach to customer service.

What We Offer

An opportunity to take meaningful responsibility within a growing firm, work closely with experienced property managers, and develop toward a Property Manager role.

At Empire State Property Management, we believe better living begins with better management. We are looking for someone who shares our commitment to responsiveness, transparency, and caring for the communities we serve.

To Apply

Please submit your résumé and a brief introduction describing your property management experience, the types of buildings you have supported, and your experience working with boards.

Compensation & Benefits

• Annual salary of $60,000–$70,000.
• 10 paid vacation days.
• 10 paid sick days.
• 14 paid holidays.