Office Administrator

Position Summary

We are seeking an experienced Office Administration Coordinator to support the day-to-day operations of a busy law firm. The ideal candidate will manage front desk operations, coordinate meetings and office activities, support attorneys and staff, and ensure a professional experience for clients and visitors.

Key Responsibilities

• Greet visitors and manage incoming calls professionally.
• Coordinate conference rooms, meetings, and video conferences.
• Assist with office events, client functions, and attorney visits.
• Manage deliveries, mail, and office security procedures.
• Coordinate facilities requests, vendors, and building services.
• Provide administrative support to attorneys, legal staff, and office leadership.
• Process expense reports, office documentation, and general administrative tasks.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of administrative or office coordination experience within a law firm.
• Law firm experience is mandatory. Candidates without a law firm background will not be considered.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Strong organizational, communication, and customer service skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred

• Experience supporting attorneys or legal professionals.
• Experience with conference room scheduling, legal events