Office Administrator

Job Responsibilities & Requirements:

As our Office Admin, you'll keep the office running smoothly and support daily operations. Your responsibilities include:

• Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
• Provide direct administrative support and backup as needed; this includes, but is not limited to, scheduling appointments, meetings, and events, booking employee travel, maintaining filing systems, mailing and shipping/receiving packages, general clerical support, data entry, scanning, and maintaining all employee lists.
• Oversee the day-to-day activities of the office as the main point of contact in the reception area.
• Maintain truck inventory, schedule maintenance appointments and upkeep filing and documentation.
• Track office inventory and supplies, proactively obtain purchase approval, order, and stock.
• Coordinate meetings and events, including locations, personnel and food as requested by management.
• Assist our Finance team with purchasing and proper documentation, A/R approvals, invoice and receipt backup, payroll processing, time and expense workflows, and client billings.
• Review employees' expense reports and verify accuracy, as needed.
• Assist with the office space/infrastructure planning (moves, additions, and changes to workstations) and provide answers, resources, and solutions as requested.
• Ensure the office remains clean, uncluttered, tidy, and always professionally presentable.
• Coordinate with IT department on all office equipment needs and setup.
• Assist the HR Department with onboarding/offboarding processes and other general HR functions as needed.
• Screen phone calls and route callers to the appropriate party.
• Greet and assist office visitors and employees.
• Consistently communicate in a polite and professional manner in-person, as well as via phone and e-mail.
• Proactively maintain employee certification, experience, and education spreadsheets, enroll employees in supervisor-approved classes as requested, and maintain all documentation and tracking relevant to.

What You'll Need

• High School Diploma (Required)
• Associate degree (Preferred)
• Previous admin or office support experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organization, time management, and communication skills
• Friendly, professional, and detail-oriented

Benefits

• Choice of Two Medical Plans
• HSA medical option
• Affordable Dental & Vision Plans
• 401(k) with 3% Company Contribution
• Short & Long-Term Disability (Company Paid)
• Critical Illness, Hospital Indemnity, Accident Plan
• $100,000 Life Insurance (Company Paid)
• Professional Development & Certifications
• PTO + Paid Holidays

About Us

MC Squared is a professional consulting engineering firm specializing in the fields of Geotechnical Engineering, Geo-Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multi-national engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water/Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost-effective solutions for structures, commercial developments, and educational institutions.

MC Squared has now joined forces with Meskel and Associates Engineering, both part of ACES, an engineering firm founded in 1983 and offering a wide range of specialized engineering services.

Equal Opportunity Employer

We welcome candidates of all backgrounds and are committed to a respectful, fair, and inclusive workplace.