Administrative Assistant, Construction Sector | General Contractor | Sacramento, CA - MyGreat Recruitment

Administrative Assistant

A well-established construction general contractor specializing in educational projects (K-12 & K-14) is seeking a reliable and organized Administrative Assistant to support daily office operations in the Sacramento, CA office. This role focuses on providing essential administrative, receptionist, and coordination support to office leadership and project teams. The ideal candidate is detail-oriented, proactive, and eager to grow within a professional office environment. Light support for proposal or marketing materials may be requested, but no prior experience is required.

Must Haves

• 12+ years of office administration, receptionist, or clerical experience
• Strong communication skills and professionalism when interacting with staff, clients, and visitors
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to stay organized, manage multiple tasks, and maintain accuracy
• Strong attention to detail in scheduling, document handling, and written communication
• Comfortable working onsite full-time in Sacramento, CA
• High level of reliability, confidentiality, and customer-service mindset

Responsibilities

• Provide daily administrative and receptionist support, including greeting visitors, answering phones, scheduling meetings, and assisting office staff
• Maintain office organization by managing supplies, coordinating service vendors, and supporting general office upkeep
• Assist with document preparation such as proofreading, formatting, scanning, and organizing files
• Support project teams with basic data entry, record keeping, and document tracking
• Help maintain shared drives, electronic filing systems, and administrative documents
• Assist with assembling simple proposal or qualifications materials using established templates (training provided)
• Update basic project sheets, staff bios, or company information as needed
• Coordinate meeting logistics, prepare agendas, and help track follow-up items
• Support internal events, conference registrations, and occasional community or team activities
• Assist with onboarding tasks such as preparing welcome materials or maintaining records