Program Coordinator

Project Coordinator

Employees in this job function plan and oversee projects/programs, working with cross-functional teams across various business functions such as Human Resources, Marketing, Legal, Finance, Sales, etc.

Required Skills & Qualifications (Must-have qualifications that candidates must meet to be considered)

• Event Planning, Communications, Employee Engagement, Client Office, Administration
• Technical Proficiency: Strong skills in the Client 365 suite (Outlook, Teams, SharePoint, PowerPoint, Excel and Copilot) and familiarity with task/milestone tracking tools, e.g., Planner, SharePoint, to support program coordination.
• Clear and effective written and verbal communication skills, with a focus on professional coordination.
• Exceptional attention to detail and the ability to track multiple moving parts, deliverables, and timelines across concurrent initiatives.
• Prior work experience at client or in client's Industry
• Applicants must be able to work directly for Artech on W2

Day-to-Day Responsibilities (key tasks and expectations for the role)

• Develop project plans, define the business-related project/program scope, goals and deliverables in alignment with organizational goals.
• Drive problem-solving and continuous improvement initiatives by leading cross-functional teams and collaborating with executive leadership, function heads, finance etc.
• Facilitate the development effort by creating and monitoring an efficient, streamlined process between the internal teams and/or external vendors.
• Effectively communicate status updates to all stakeholders across multiple organizations/ teams, with reinforcing quantitative measurements.
• Ensure project and program objectives, deliverables and results are completed within the agreed scope, timeline, budget and allocated resources.
• Provide accurate and insightful analysis and reporting, presenting the data in a clear format for presentations and reviews.
• Identify risks and create risk mitigation plans to ensure timely completion of the projects/programs.
• Serve as a subject matter expert in their respective business domain of Human Resources, Marketing, Legal, Finance, Sales etc.
• Support the planning and execution of leadership events and governance forums within the Enterprise Technology (ET) organization, partnering with primary project leads to coordinate cross-functional activities, manage documentation, and help keep team initiatives on track.
• Logistical Assistance: Support the execution of large-scale events, including Town Halls and All Hands meetings. This includes assisting with venue logistics, audio-visual coordination, and attendee invitation lists.
• On-Site Support: Serve as a point of contact during live events to assist with room setup and on-site logistics to ensure a seamless experience for leaders and participants.
• Administrative Partnership: Coordinate with other departments to align schedules and ensure consistent event planning across the enterprise.
• Agenda Development: Assist in the creation and management of meeting agendas for recurring governance forums and leadership sessions.
• Process Support: Support timeline and milestone tracking across project workstreams, flagging schedule risks as needed; partner with the broader team to keep deliverables within agreed scope and timeline.
• Gap Coverage: Provide flexible administrative support during peak event cycles or when organizational needs require it.