Payroll Specialist

Interim Payroll Specialist (Multi-State, Workday)This interim payroll specialist role oversees end-to-end biweekly, multi-state payroll processing for exempt and non-exempt employees across multiple entities using Workday. You ensure payroll accuracy through rigorous auditing and reconciliation, serve as the escalation point for complex payroll issues, and manage year-end activities including W-2 processing, balancing, adjustments, and amendments. The position sits within the accounting team, offers direct exposure to leadership, and requires someone who can sit down on day one and immediately begin processing payroll in a fast-paced, multi-entity financial services environment.ResponsibilitiesProcess full-cycle, biweekly payroll end to end for exempt and non-exempt employees across multiple entities using Workday, ensuring timely and accurate execution.Audit payroll data, validate calculations, and maintain detailed payroll records to ensure data integrity and minimize errors.Act as the primary escalation point for complex payroll issues, investigate discrepancies, and resolve problems quickly and accurately.Manage year-end payroll processing, including W-2 generation, balancing, adjustments, and amendments, ensuring compliance and accuracy.Ensure ongoing compliance with federal, state, and local payroll regulations, including wage and hour laws, and maintain strong internal controls.Manage payroll tax obligations, including handling registrations, account closures, and resolving tax notices, while monitoring changes in payroll tax laws and implementing necessary updates.Support external audits by providing accurate documentation, reports, and explanations of payroll processes and controls.Serve as the payroll subject matter expert for HR, Finance, and leadership, providing guidance on payroll policies, practices, and compliance requirements.Partner closely with HR and Finance on onboarding and offboarding activities, pay changes, and benefits administration to ensure accurate and timely payroll, tax, and benefit funding.Support system implementations, upgrades, and integrations, particularly within Workday, contributing payroll expertise to project teams.Develop and maintain payroll reports and analytics that provide leadership with clear insights into payroll trends, costs, and compliance metrics.Reconcile payroll-related accounts and support month-end close activities in coordination with the accounting team.Identify opportunities for automation and process improvement across payroll operations and drive initiatives that increase efficiency and scalability.Maintain up-to-date payroll policies, procedures, and documentation to ensure audit readiness and consistent operational practices.Communicate complex payroll topics in a clear, accessible manner to non-payroll stakeholders, supporting informed decision-making across the business.Essential Skills5–8 years of progressive payroll experience in a fast-paced, multi-entity environment.Deep expertise in multi-state payroll processing, including strong knowledge of federal and state compliance, tax regulations, and wage and hour laws.Hands-on experience with Workday Payroll, with the ability to immediately process payroll in the system.Demonstrated ability to manage end-to-end biweekly payroll for exempt and non-exempt employees across multiple entities.Strong understanding of payroll tax obligations, including registrations, account closures, and tax notice resolution.Experience supporting external audits and maintaining robust internal controls related to payroll.Proficiency in Microsoft Excel, including the ability to build, analyze, and interpret payroll reports and analytics.Strong analytical skills with a detail-oriented approach to auditing, reconciliation, and problem-solving.Excellent communication skills, with the ability to explain complex payroll and tax concepts to non-technical stakeholders.High level of organization and the ability to manage competing priorities and tight deadlines in a dynamic environment.Ability to work independently and contribute immediately, processing payroll from day one without extensive ramp-up.Additional Skills & QualificationsCertified Payroll Professional (CPP) designation highly preferred.Fundamental Payroll Certification (FPC) considered a plus.Experience with NetSuite or similar general ledger and ERP systems, with at least 5 years of ERP experience within the last 5 years strongly valued.Financial services sectors such as fintech, insurance, or investment firms, particularly in organizations with multiple entities and a large employee base.Experience working in environments of 1B+ in size and supporting approximately 1,700 employees across multiple companies.Prior involvement in HRIS projects and system implementations, particularly related to payroll and Workday integrations.Technology-forward mindset, with a strong inclination to automate, improve, and scale payroll processes using modern tools and systems.Demonstrated ability to thrive in a team-driven environment and contribute to a culture focused on growth and high performance.Comfort working closely with leadership, including finance executives, and providing clear, data-driven payroll insights.Track record of long-term growth and strong performance in contract or interim roles, with the ability to build trust and deliver consistent results.Work EnvironmentHigh-performing contractors have a strong track record of long-term growth and retention, and the culture emphasizes investment in professional development, recognition of top talent, and a team-oriented approach to achieving results.Job Type & LocationThis is a Contract position based out of Chicago, IL.Pay and BenefitsThe pay range for this position is $38.00 - $50.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a hybrid position in Chicago, IL.Application DeadlineThis position is anticipated to close on Aug 11, 2026.