Recruiting Specialist

Recruiting Specialist

The Recruiting Specialist is responsible for supporting the full recruitment lifecycle of the agency, in conjunction with the Human Resources department. The Specialist will research, develop, and implement effective recruiting and staffing strategies to attract a diverse pool of qualified and capable talent for the organization.

This role will work closely with hiring managers, Directors and Human Resources Management to identify staffing needs, develop effective recruitment strategies, and ensure a positive candidate experience. The Specialist will promote the philosophy and mission of the agency by performing the following duties.

Duties and Responsibilities

Sourcing and Recruiting:

• Develop and implement effective recruitment strategies to attract qualified candidates for employment and internships.
• Utilize various sourcing methods, including but not limited to job boards, social media, professional networking events, and employee referrals.
• Assist in building and maintaining a pipeline of potential candidates for future job openings.
• Organize and attend job fairs, campus recruiting events, local networking and community events.

Candidate Screening and Interviewing:

• Review resumes and applications to identify qualified candidates as needed.
• Conduct initial phone screens to assess candidate qualifications (as needed and determined by program and position).

Internship Experience:

• Responsible for collecting and reviewing all internship applications, for internal and external candidate placement.
• Work with agency program leaders to understand needs and opportunities for agency placement, per semester.
• Coordinate interview scheduling with program leaders and potential candidates.
• Coordinate all pre-internship onboarding and necessary paperwork, ensuring interns are ready to start by the beginning of their placement.
• Assist assigned supervisors in completing evaluations and other documentation, as required by the intern's college/university.
• Responsible for efficiently tracking all internship placements on an annual basis, including but not limited to application deadlines, required hours for interns, supervisors and programs assigned to.
• Build and maintain partnerships with representatives from local/regional universities and colleges to understand their needs, communicate ICAN program needs and place interns appropriately.
• Assist in building the ICAN Internship policy and continually improving the policy as the agency grows.

Candidate Experience:

• Ensure a positive candidate experience by providing timely feedback and communication.
• Guide candidates through the recruitment process, from initial contact to onboarding, as needed and in conjunction with the Human Resources team.

Collaboration:

• Partner with and proactively communicate with hiring managers and/or Directors to understand their staffing needs and develop effective recruitment plans for their program needs.
• Collaborate with local employment agencies, colleges, universities, and other potential resources to help promote ICAN career and internship opportunities.
• Provide regular updates to the Director of Human Resources on recruitment progress.
• Collaborate with the Director of Human Resources to ensure alignment between recruitment and overall HR strategies.

Administrative Tasks:

• Support the Human Resources Manager in maintaining accurate and up-to-date records, including internal and external job postings and applications, in the applicant tracking system (ATS).
• Generate recruitment reports and metrics to track performance and identify areas for improvement.

Compliance and Administration:

• Ensure recruitment practices comply with all relevant employment laws and regulations, including federal, state, and local employment laws and regulations, as well as ICAN company policies.
• Maintain accurate and up-to-date records in the applicant tracking system (ATS).
• Assist with managing the recruitment budget and allocating resources effectively.

Additional Responsibilities:

• Assist with additional projects and/or duties as required by management of the Human Resources department, on an as needed basis.
• Occasional travel is required. This will include (but not limited to) local travel between worksites, travel to recruiting events, career fairs, local/regional colleges and universities, ICAN tabling events, community events, etc.

Education/Experience:

• Bachelor's Degree in Human Resources, Business Administration, or related field preferred.
• At least two years of Human Resource or related experience preferred.
• Minimum of 2 years of direct experience in recruitment or talent acquisition, preferably in the non-profit sector.
• An equivalent combination of education and experience will also be considered.
• Valid NYS Drivers License is required.
• SHRM or HRCI certification preferred, but not required.

Computer Skills:

To perform this job successfully, an individual should be proficient in:

• Applicant tracking systems, ADP preferred or other recruitment / talent management software.
• Must have a strong background with knowledge and proficiency with Microsoft Office Suite and Google Suite programs or related programs.

Knowledge, Skills, & Abilities:

• Must have knowledge of employment laws and regulations.
• Demonstrated ability to maintain a high level of confidentiality.
• Demonstrated ability to work independently and accurately, and to initiate, organize, and implement established goals.
• Demonstrated ability to work effectively and inclusively with co-workers, staff, and prospective employment candidates.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to meet travel requirements associated with this position.