Administrative Assistant (OA)

Summary This position is located at the Armed Forces Retirement Home (AFRH) Gulfport MS. The primary purpose of the position is to provide a wide range of administrative support services for­­­­­­­­­­­­­­­ an AFRH Division. Responsibilities As an Administrative Assistant (OA), you will: Act as liaison between the Service Chief, the Director, and other Service Chiefs and all other internal and external customers. Maintain the calendar of the Service Chief and resolve any scheduling conflicts. Prepare and distribute meeting agenda. Attend meetings, record minutes, and prepares minutes for distribution. Prepare a variety of documents using word processing, spreadsheets and databases. Prepare background materials as required for staff visits or conferences. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Requirements Conditions of Employment If you do not meet any of the categories listed above, you may wish to apply under announcement 26-AFRH-12980545-P, which is open for any U.S. citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply. Key Requirements: Please refer to "Conditions of Employment." Must be U.S. Citizen or U.S. National. The AFRH ethics program promotes the highest standards of ethical conduct for all employees. As a federal employee, you will be subject to the Standards of Ethical Conduct, and the U.S. criminal conflict of interest statutes. As an AFRH employee, you will also be subject to the AFRH Supplemental Ethics Regulations which restrict the extent to which a AFRH employee can engage in certain activities and hold certain investments. Depending on your position, you may also be required to file a public or confidential financial disclosure report which must be filed within 30 days of your appointment as an employee of AFRH. Upon your new appointment, you will receive guidance regarding your ethics obligations. You will also be required to attend a mandatory ethics training within 3 months of your appointment. Please contact the Agency Ethics Officer (Joseph Pollard) at View phone number on click.appcast.io, or View email address on click.appcast.io if you should have any questions. Qualifications You must meet the following requirements within 30 days of the closing date of this announcement. The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your résumé. Specialized Experience for the GS-09: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-08 grade level in the Federal service performing administrative support functions. Specialized experience for this position includes: Ensuring administrative support work is performed in compliance with relevant regulations, guidelines, and policies; OR Creating, proofing, and editing documents; OR Monitoring and adjusting budget accounts; OR Procuring items for the office and/or department; OR Ensuring the accuracy and completeness of time and leave documents; OR Answering general information questions from customers and/or visitors. AND This position requires a certified typist. Ability to type at least 40 words per minute. In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable:For the GS-9, you must have been at the GS-8 level for 52 weeks Time After Competitive Appointment: Candidates who are current Federal employees serving on a non-temporary competitive appointment must have served at least three months in that appointment. Education Additional Information During the application process you will have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact on your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. OTHER INFORMATION: We may select from this announcement or any other source to fill one or more vacancies. This is a bargaining unit position - LIUNA Laborer's International Union of North American FPS & PTE Local 572 CONDITIONS OF EMPLOYMENT: All newly appointed employees to the competitive (or excepted) service are subject to a probationary (or trial) period. During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary (or trial) period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service. If no certification is made before the probationary (or trial) period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding. A one year probationary period may be required. Must successfully complete a background investigation. Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Submit to a drug test prior to your appointment and random drug testing while you occupy the position. Selectees will be subject to the AFRH Tuberculosis Surveillance Program. Because the AFRH's mission requires uninterrupted, direct human support and medical care for its Residents, this position is considered essential for continuing AFRH operations. Therefore, the incumbent is expected to arrive for duty on time, as scheduled, and to complete the assigned tour during emergency situations such as hazardous weather.