Maintenance Supervisor

Job Description

Job Description:

UNION COUNTY SCHOOLS MAINTENANCE SUPERVISOR Department: Maintenance / OperationsReports To: Chief of OperationsSupervises: Maintenance Staff, Grounds Staff, and other assigned personnelWork Schedule: 260 Days per YearSalary: Professional Salary Scale POSITION SUMMARY The Director of Maintenance provides leadership, direction, and oversight for the maintenance, repair, preservation, safety, and operational readiness of all Union County Schools facilities, grounds, athletic facilities, equipment, and physical plant systems. The Director is responsible for planning, organizing, coordinating, and supervising maintenance operations to ensure that district facilities are safe, functional, clean, efficient, well-maintained, and conducive to high-quality teaching and learning. The position provides leadership for preventive and planned maintenance, emergency response, facility inspections, grounds and athletic-field maintenance, environmental services, capital maintenance planning, construction and renovation projects, and the effective use of maintenance personnel and resources. The Director works collaboratively with the Superintendent, Chief of Operations, district administrators, principals, finance and operations personnel, architects, engineers, contractors, regulatory agencies, and community partners to ensure that district facilities support the educational mission and strategic priorities of Union County Schools. ESSENTIAL FUNCTIONS AND PERFORMANCE RESPONSIBILITIES 1. District Maintenance and Facilities OperationsPlans, organizes, directs, and controls the maintenance and upkeep of district facilities, buildings, grounds, athletic facilities, equipment, and physical plant systems.Establishes priorities for routine, preventive, corrective, and emergency maintenance throughout the district.Develops and maintains effective maintenance procedures, standards, schedules, and operating protocols.Conducts or coordinates regular inspections of school buildings, grounds, equipment, and facility systems to identify maintenance needs, safety concerns, deterioration, and potential operational problems.Ensures maintenance work is completed in a timely, cost-effective, and professional manner.Develops and maintains a district-wide preventive maintenance program designed to extend the useful life of buildings, equipment, mechanical systems, and infrastructure.Monitors the condition of district facilities and recommends repairs, replacement, renovation, or improvement projects as appropriate.Establishes standards for quality, safety, efficiency, and responsiveness within the Maintenance Department.Coordinates maintenance activities with school schedules and instructional needs to minimize disruption to students and staff.Maintains appropriate records concerning inspections, maintenance activities, repairs, equipment, projects, and facility conditions. 2. Maintenance Staff Leadership and SupervisionDirectly supervises, assigns, schedules, and evaluates maintenance and grounds personnel.Develops work schedules and assignments based on district priorities, employee availability, skill levels, and project requirements.Establishes clear performance expectations and holds employees accountable for quality, productivity, safety, attendance, and customer service.Participates in the recruitment, selection, onboarding, and assignment of maintenance personnel.Provides training, technical guidance, and professional development for maintenance employees.Evaluates maintenance employees in accordance with district policies and established evaluation procedures.Promotes teamwork, professionalism, accountability, and effective communication among Maintenance Department employees.Identifies staffing, equipment, training, and resource needs and makes recommendations to district administration.Ensures employees are properly trained and equipped to safely perform assigned duties.Coordinates with principals and other administrators regarding facility-related staffing, maintenance needs, and operational concerns. 3. Work Orders and Maintenance PrioritizationEstablishes and maintains an effective district maintenance work-order system.Reviews, prioritizes, assigns, and monitors maintenance requests and work orders.Establishes priorities based on safety, instructional impact, urgency, regulatory requirements, facility conditions, available resources, and budget considerations.Tracks work-order completion and identifies recurring maintenance issues.Communicates with principals and district administrators regarding the status and anticipated completion of significant maintenance requests.Reviews completed work to ensure that projects meet established expectations for quality and safety.Uses maintenance data and work-order trends to identify opportunities for preventive maintenance and operational improvement. 4. Buildings, Mechanical Systems, and Physical PlantProvides oversight of district building systems, including HVAC, electrical, plumbing, roofing, structural systems, fire and life-safety systems, and other facility infrastructure.Coordinates inspections, maintenance, repair, and replacement of major building systems and equipment.Works with qualified contractors and service providers when specialized services are required.Maintains appropriate records for major equipment, systems, warranties, inspections, and repairs.Monitors building-system performance and recommends improvements that increase reliability, efficiency, and useful life.Provides technical information and recommendations to district administration regarding major repair and replacement decisions.Coordinates emergency repairs involving building systems and infrastructure. 5. Grounds and Athletic FacilitiesOversees maintenance of school grounds, athletic fields, playgrounds, landscaping, parking areas, sidewalks, drainage systems, and related outdoor facilities.Establishes appropriate standards and maintenance schedules for athletic fields and outdoor facilities.Coordinates seasonal grounds and athletic-field maintenance activities.Ensures appropriate attention to drainage, irrigation, turf, landscaping, tree maintenance, and other grounds-related needs.Coordinates with athletic administrators and school principals regarding athletic-facility maintenance requirements and schedules.Ensures grounds and outdoor facilities are maintained in a safe, attractive, and functional condition. 6. Custodial and School-Based Facilities SupportWorks collaboratively with principals and district administrators to support effective custodial and facility operations.Provides technical guidance regarding building systems, facility needs, cleaning-related equipment, and facility conditions.Assists principals in identifying facility-related needs and determining appropriate maintenance or repair solutions.Coordinates maintenance activities with custodial schedules and school operations.Supports district efforts to establish consistent standards for facility cleanliness, safety, appearance, and operational readiness. 7. Capital Projects, Construction, and RenovationWorks closely with the Superintendent and district finance/operations leadership on capital improvement planning, major maintenance projects, renovations, additions, and new construction.Assists with the development of short- and long-range capital maintenance and facilities improvement plans.Provides technical and operational input regarding facility projects, specifications, equipment, materials, and construction requirements.Coordinates with architects, engineers, contractors, consultants, inspectors, vendors, and regulatory agencies on assigned projects.Monitors construction, renovation, and major maintenance projects to ensure work is progressing according to approved plans, schedules, specifications, and budgets.Reviews project plans and identifies maintenance, operational, safety, accessibility, and long-term facility concerns.Participates in project inspections and coordinates the identification and correction of deficiencies.Assists with project closeout, warranty issues, equipment documentation, and transition of completed projects into district maintenance operations.Provides district leadership with recommendations regarding the long-term maintenance and life-cycle costs associated with proposed capital improvements. 8. South Carolina Facilities Compliance and Regulatory RequirementsMaintains working knowledge of applicable federal, state, and local laws, regulations, codes, standards, and requirements governing school facilities.Coordinates with the South Carolina Department of Education Office of School Facilities and other regulatory agencies as appropriate.Assists in ensuring that district construction, renovation, alteration, and maintenance projects comply with applicable South Carolina requirements.Coordinates required inspections, permits, approvals, documentation, and corrective actions associated with district facilities.Monitors requirements related to building safety, accessibility, fire and life safety, environmental conditions, and other applicable regulatory areas.Maintains appropriate documentation regarding facility inspections, permits, projects, and compliance activities.Remains informed regarding changes to applicable building codes, regulations, and South Carolina school-facility requirements. 9. Environmental Health and SafetyOversees maintenance-related environmental health and safety programs and practices.Maintains familiarity with AHERA requirements and other applicable environmental regulations and requirements.Coordinates appropriate responses to environmental hazards, hazardous materials, and facility-related health and safety concerns.Ensures maintenance employees follow appropriate safety procedures and use required personal protective equipment.Coordinates inspections, testing, remediation, and corrective actions when environmental or safety concerns are identified.Works with appropriate district personnel and outside professionals regarding asbestos, mold, indoor air quality, hazardous materials, and other environmental concerns.Promotes a culture of safety throughout the Maintenance Department. 10. Emergency and After-Hours ResponseResponds to or ensures an appropriate response to after-hours facility emergencies.Develops and maintains procedures for responding to facility emergencies, including HVAC failures, plumbing failures, electrical problems, water intrusion, severe weather, fire or life-safety concerns, and other urgent conditions.Maintains appropriate emergency contact procedures for maintenance personnel and contractors.Coordinates emergency repairs and communicates significant facility emergencies to appropriate district administrators.Assists with district emergency preparedness and recovery efforts involving facilities and infrastructure.Evaluates emergency events following their occurrence and recommends preventive measures to reduce future risk. 11. Budget and Resource ManagementAssists in developing and managing the Maintenance Department budget.Monitors expenditures to ensure compliance with approved budgets and district financial procedures.Develops cost estimates for maintenance, repair, replacement, and improvement projects.Recommends cost-effective approaches to facility maintenance and repair.Monitors the use, condition, and replacement needs of maintenance equipment, tools, vehicles, and supplies.Oversees the procurement of maintenance materials, supplies, equipment, and contracted services in accordance with district procedures.Maintains appropriate inventory controls and identifies opportunities for operational efficiencies and cost savings.Provides budgetary recommendations regarding major equipment replacement and long-term maintenance needs. 12. Contractors, Vendors, and Service ProvidersCoordinates and monitors work performed by outside contractors, vendors, engineers, architects, and service providers.Reviews the quality and timeliness of contracted maintenance and repair work.Assists in developing scopes of work and specifications for contracted services.Coordinates access to district facilities and ensures contractors follow district safety and operational requirements.Reviews completed work and communicates concerns regarding deficiencies or incomplete work.Maintains effective professional relationships with contractors and vendors while protecting the interests of Union County Schools. 13. Communication and Customer ServiceEstablishes effective communication with principals, teachers, district administrators, employees, students, parents, contractors, and community members regarding facility-related matters.Responds professionally and promptly to facility concerns and service requests.Communicates maintenance priorities, project schedules, significant facility issues, and anticipated disruptions to appropriate personnel.Provides the Superintendent and other district administrators with timely information regarding significant maintenance, safety, facility, and capital-project concerns.Represents Union County Schools professionally when interacting with regulatory agencies, contractors, community organizations, and the public. 14. Planning and Continuous ImprovementDevelops short- and long-range maintenance plans based on facility conditions, available resources, educational priorities, and anticipated district needs.Assists with long-range facilities planning and capital improvement planning.Evaluates maintenance practices and recommends improvements in efficiency, sustainability, reliability, and cost effectiveness.Uses facility condition information, work-order data, maintenance history, and operational trends to inform planning and decision-making.Identifies opportunities to reduce operating costs and extend the useful life of district facilities and equipment.Keeps current with developments in school facilities management, maintenance practices, building systems, energy efficiency, environmental requirements, and applicable regulations. 15. Other ResponsibilitiesPerforms other duties and assumes other responsibilities as assigned by the Superintendent or designee for the effective operation of Union County Schools.Participates in district meetings, committees, planning activities, and emergency-response activities as assigned.Performs responsibilities in accordance with applicable Board policies, administrative regulations, state and federal laws, and district procedures.Maintains confidentiality of information as required by law and district policy. MINIMUM QUALIFICATIONS EducationBachelor's degree in engineering, construction management, facilities management, business administration, or a related field preferred.A combination of education, specialized training, and relevant experience may be considered in lieu of the preferred educational qualification when appropriate. ExperienceMinimum of five years of progressively responsible experience

Company Description

Union County Schools is a public school district in the upstate of South Carolina. We serve 7 schools and approximately 3800 students.