Administrative Assistant
Tech Tammina
Position Summary:
Carries out administrative activities such as filing, data input, letter writing, and communicating with clients regarding applications. Sends price quotations to potential clients; helps to track projects so that required deadlines are met.
Essential Functions:
Carries out administrative activities such as filing, data input, letter writing, and communicating with clients regarding applications. Sends price quotations to potential clients; helps to track projects so that required deadlines are met.
Essential Functions:
- Prepare and draft professional correspondence, reports, presentations, and a variety of technical and administrative documents.
- Process evaluation reports for review and publication.
- Accurately enter, update, track, and maintain data within electronic databases and record-keeping systems, including leads and project information.
- Prepare materials for meetings; schedule, coordinate, and document meetings as required.
- Perform administrative functions, including data entry, invoicing, and coordination of monthly mailings.
- Establish, organize, maintain, retrieve, and manage electronic and physical files and records to ensure accuracy and accessibility.
- Provide administrative support to managers and technical staff on assigned projects and initiatives.
- Answer incoming telephone calls; route calls to appropriate personnel; and respond professionally to inquiries from clients and prospective clients.
- Conduct outreach or sales-related calls to potential clients, as assigned.
- Will provide backup and overflow coverage.
- Perform other duties and responsibilities as assigned or directed.
- Associates degree from an accredited institution, or an equivalent combination of education and relevant experience.
- One to five years of administrative or secretarial experience; experience in an engineering or architectural environment is preferred.
- Proficiency in Microsoft Office and related business software, including word processing, spreadsheets, databases, and desktop publishing applications.
- Strong organizational skills with demonstrated attention to detail.
- Effective written, oral, and interpersonal communication skills; editing and proofreading skills may be required for some positions.
- Ability to manage files and records accurately and efficiently.
- Minimum typing speed of 65-70 words per minute.
- Ability to sit for extended periods while working at a computer or desk
- Occasional standing, walking, and reaching to access files or office supplies
- Manual dexterity for typing, filing, and handling office equipment
- Ability to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents)
- Visual acuity to read printed and digital materials
- Auditory ability to communicate effectively in person and over the phone
- May need to climb stairs in multi-level office building
- Indoor office/home environment
- Must be able to work in standard office environment with artificial lighting and climate control
Vacancy posted 2 days ago
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