1678: CE Events & Hospitality Coordinator

Job Description The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduates veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in environment of interdisciplinary collaboration. This position coordinates events and hospitality logistics for the Continuing Education (CE) Program at the Translational Medicine Institute (TMI) housed in the Department of Clinical Sciences (DCS), College of Veterinary Medicine and Biomedical Sciences at Colorado State University. Working closely with the CE Events & Hospitality (CEH) Manager and team, this position involves coordinating logistics, planning, scheduling instructional sessions and events, and managing the in-person experience for all CE Course visitors and stakeholders. This role is vital in ensuring the success of events, meetings, and courses within the CE Program. Full consideration date: The posting will remain open until filled. To ensure full consideration, please apply by Wednesday, July 1, 2026, 12:00 AM (MT). Essential Job Duties: Coordinate front of course operations for Continuing Education (CE) events, serving as course host and primary liaison to ensure smooth, professional, and participant focused course delivery. Support Continuing Education Health Manager with pre event planning needs, including coordination of facilities, transportation, catering, scheduling, instructor travel, and lodging arrangements. Distribute pre course materials and information to participants and ensure all attendees receive required resources prior to and during courses. Prepare, monitor, and maintain course event spaces by arranging furniture, setting up equipment, displaying materials, and ensuring spaces remain clean, organized, and ready for use and all non-teaching lab course events, such as food and external course events, adhere to scheduled start and end times, and assisting instructors and attendees in transitioning between sessions. Provide on site logistical and technical support, including audiovisual setup and coordination with IT for complex technical issues, utilize technology platforms and tools to enhance course delivery and administration. Anticipate, investigate, and resolve participant or instructor concerns, respond to emergencies according to established protocols, and ensure participant safety at all times. Manage course registration and administrative processes, including overseeing registrations, processing payments, maintaining participant records, and ensuring accurate documentation including the daily transfer of course participants’ names & info from WooCommerce into the Monday.com master tracker. Assist the CEH Manager with course budget tracking, expense and revenue monitoring, inventory management, and preparation of reports on course enrollment, participation, and outcomes for stakeholders. Supervision: N/A Conditions of Employment: Successful candidate must be legally authorized to work in the United States by time of application; the TMI/Clinical Sciences department will not provide visa sponsorship for these positions Pre-employment Criminal Background Check (required for new hires) Minimum Qualifications: Minimum Education: B.A./B.S. Hospitality, Event Management, Project Management or in a related field. Minimum Experience: Demonstrated ability to organize, prioritize and manage multiple work projects and types of activities while meeting deadlines (i.e., project management) or Project Management Program certification (PMP). 1-3 years of relevant professional experience with facility coordination. 1-3 years of relevant professional experience with customer service. Troubleshooting problems and providing customer/stakeholder support. Excellent communication, team/interpersonal skills, and customer service. Exemplary organizational, detail and time management skills. Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Zoom. Preferred Qualifications: Experience working in Higher Education. Experience in veterinary continuing education. Experience in event planning / support / coordination. Experience and demonstrated excellence in customer service / stakeholder support. Experience developing and managing project budgets. Experience with project management software Monday.com and minimum of one area of certification in: Account Management, Sales, Customer Success, Developer, or Marketing. Salary Range $50,000-$60,000 Required Application Documents To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Cover Letter, Resume/CV Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator. Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in! Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. EEO Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world. Prospective Employees, click here to learn more about CSU's perks and purpose. Current employees will need to apply for jobs in Workday.