Executive Assistant to the Vice President, People & Culture

Job Description

Job Description

The salary range for this position is $62,000 to $78,000

ORGANIZATION OVERVIEW

As a strategic partner of the United Nations, the United Nations Foundation brings together fresh thinking and diverse voices around innovative ideas to drive progress and tackle problems. Sometimes we work behind-the-scenes, shaping negotiations and connecting experts, advocates and decision-makers. Other times we drive public awareness and involvement through communications, campaigns, and convenings. Over the years we’ve developed a diverse and dynamic portfolio of capabilities, tools, and platforms to help the UN build a better world for everyone, everywhere.

JOB SUMMARY

The Executive Assistant to the Vice President, People and Culture provides high-level administrative, operational, and scheduling support to the Vice President and designated senior leaders across the People and Culture team. The Executive Assistant coordinates priorities, manages key administrative workflows, and helps ensure timely, organized support for the team’s senior leadership.

This position is based in Washington, DC (hybrid schedule).

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the Vice President, People and Culture in handling sensitive matters with a high degree of confidentiality, discretion
• Manage complex calendars, prioritize scheduling requests, and coordinate meetings, appointments, agendas, and daily commitments.
• Provide administrative and operational support, including drafting correspondence, memoranda, reports, invoices, and screening voicemails
• Arrange travel and accommodations, prepare itineraries, and process expense reports in a timely and accurate manner.
• Attend meetings on behalf of VP, taking and/or recording minutes and preparing other reference materials
• Prepare and format documents, spreadsheets, presentations, reports, and project materials using Microsoft Word, Excel, PowerPoint, and related systems
• Review incoming communications and memoranda on behalf of senior staff, assess priority, and summarize or route information to appropriate team members
• Perform office tasks including maintaining records, ordering supplies, and aid in administering HR and operations tasks/requests
• Perform additional duties as assigned by executives

SUPERVISORY RESPONSIBILITIES

The Executive Assistant, People and Culture is not a supervisory role.

EDUCATION/CERTIFICATION and/or EXPERIENCE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in business administration or related field preferred and/or at least four years of related experience required
• Ability to function well in a high-paced environment, have a strong business sense and can decipher priorities and make sound judgement calls when needed
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Able to type minimum of 50 words per minute
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

COMPETENCIES

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines and the ability to multitask
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

DISABILITY SPECIFICATIONS

The United National Foundation will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

REQUIRED APPLICATION MATERIALS

It is required you upload your resume and a cover letter for this position. Your application will be considered incomplete without these items. Please note that we cannot consider your application without a resume and cover letter submission.

BENEFITS AND COMPENSATION

For full-time, U.S. benefit eligible employees, UNF offers an excellent range of benefits, including:

• a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
• dental insurance
• vision insurance
• flexible spending accounts
• 403b retirement savings plan with a generous matching contribution
• group term and supplemental life insurance
• short-term disability
• long-term disability
• back-up care
• employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.

The United Nations Foundation is an Equal Opportunity/Affirmative Action Employer.