Financial and Accounting Support

: Position Location Fort Collins, CO Work Location Position is fully in-office/in-person Research Professional Position No Posting Number 202400245AP Position Type Admin Professional/ Research Professional Classification Title Prof/Indiv Contrib II Number of Vacancies 1 Work Hours/Week 40 Proposed Annual Salary Range $50,000-$60,000 Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

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Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 03/03/2024 Description of Work Unit Founded in 1870, Colorado State University is among the nation's leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities. The Department of Environmental and Radiological Health Sciences (ERHS) is home to one of the largest environmental health programs and one of the few radiological health programs in the country. Students and researchers in environmental health investigate how natural and built environments affect human and animal health and seek solutions to minimize negative health consequences of environmental and workplace exposures. Students and researchers in radiological health study the biological effects of radiation, including laboratory studies of the damaging effects of radiation, and clinical uses of radiation in diagnostic imaging and cancer therapy. Position Summary The Financial and Accounting Support position provides professional, comprehensive guidance in developing and executing fiscal strategies, policies and procedures in support of the overall strategic missions of CSU, CVMBS, and ERHS including the department programs, pre and post-award contract and grant activities, etc. Specifically, this involves budget development and implementation; oversight, guidance and direction for fiscal operations and management; and extensive knowledge of compliance requirements for federal OMB Uniform Guidance, university and state fiscal rules, sponsor requirements, donor intentions and other rules and regulations as applicable. The position works in conjunction with the ERHS accounting and administrative team, and reports to the Financial & Accounting Manager. The mission of ERHS is to develop strong knowledge and understanding of the oversight environment and to assist with the development of best practices which enable effective, accurate management of the financial policies, processes, and activities. Effective communication skills are required to articulate financial management plans, policies, and practices to the faculty, staff, and other personnel. Successful execution requires extensive communication, coordination, and collaboration across many levels of the University. A flexible work schedule is negotiable in consultation with supervisor and department leadership. Required Job Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field at time of hire.
• Proficiency working with the Microsoft Office Suite.
• Advanced experience with Microsoft Excel including calculations, formulas, and formatting.
• Demonstrated attention to detail, and effective communication skills both verbal and written based on application materials submitted.
• Experience working in a team environment.

Preferred Job Qualifications

• Related accounting or business experience.
• Financial working knowledge or grant management within an institution of higher education.
• Experience managing multiple, complex, changing projects and deadlines; identifying applicable action points and affected parties; and initiating subsequent, relevant responses.
• Experience interpreting and ensuring compliance with regulatory policy, including Uniform Guidance, OMB Circulars, and Federal Cost Accounting Standards.
• Experience with Kuali Financial and Research Systems.
• Experience with iLabs billing and equipment scheduling system.
• Experience calculating billing rates applying Federal Cost Accounting Standards.

Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department's commitment to diversity and inclusion. Essential Duties Job Duty Category Financial and Research Project Management Duty/Responsibility

• This position manages accounting operations which include appropriated funds, intramural and extramural research funds, indirect cost returns and other fund sources.
• Forecasts future commitments and spend rates to minimize over-expenditures, and advises PIs on account status, projections, and spending plans keeping them apprised of University, State, and Federal rules and regulations.
• For sponsored projects, develop progress and final project reports as required. Ensure all projects close on time and within budget.
• Reconcile and analyze financial transactions for authenticity and allowability, evaluate and justify expenditure redistributions and contact appropriate entities to initiate corrections.
• Reconcile account activity to the Kuali Financial System (KFS), the system of record.
• Working with the PIs, initiate annual staffing sheets, monitor and implement staffing re-distributions as needed throughout the year. Advise PIs when staffing patterns shift and redistributions are required.
• Provide accurate, timely and meaningful reports to PIs, account holders (“account supervisors”) and others both in standard, periodic formats, and/or customized reports as requested.
• Act as liaison between departmental personnel and Sponsored Programs, Business and Financial Services and/or the CVMBS College Office regarding accounting and finance, budgets, staffing, sponsored projects, purchasing, contracting, and other issues as identified.
• Review and approve financial transactions and balances; assure accurate time and effort allocations; complete account reconciliations; and identify / correct errors while implementing effective means to avoid future recurrences.
• Manage and track start-up accounts for new faculty to ensure funds are expended in a timely and appropriate fashion.

Percentage Of Time 60% Job Duty Category Grant Facilitation (Pre-Award Support) Duty/Responsibility

• Serve as proposal coordinator, providing pre-award support for the preparation and submission of grants/contracts for ERHS faculty. Pre-award support includes, but is not limited to, the following activities:
  • Assess the necessary client/agency forms and guidelines to determine and assist with the interpretation of proposal specifications and requirements
  • Analysis of existing staffing patterns (% effort distribution) and impact of any proposed staffing changes to existing programs
  • Analysis of budget and budget justification for impact on existing programs and for compliance with client regulations/policies
  • Analysis of the appropriateness of the indirect cost rates
  • Determination that all cost share commitments are approved at the Departmental level prior to submission of the proposal and follow department, college, and university policies
• Determination of proposal specifications and requirements and assuring that proposal is consistent with CSU, State, government, and Federal policies and procedures, completion of regulatory compliance forms (i.e. animal care, use of radioactivity, controlled substances and drugs), and final submission of proposals (including copying and mailing and/or electronic submission).

Percentage Of Time 25% Job Duty Category Other Financial Support Duties Duty/Responsibility

• Create and track purchase orders (POs), coordinate with lab personnel to ensure POs are closed in a timely manner, obtain invoices for POs when items are received and work with Accounts Payable to pay vendors and close POs.
• Monitor automatic internal charges to ensure proper backup documentation is received and retained.
• Serve as facility resource to faculty, staff, and students for interpretation of the University's purchasing policies and procedures.
• Assist with other accounting and support duties as needed.

Percentage Of Time 5% Job Duty Category WebFocus Reports Duty/Responsibility

• Serve as departmental WebFocus super user
  • Run financial reports
  • Modify and edit the existing reports for crossing fiscal years
• Collaborate with other department super users for troubleshooting reports that fail to run

Percentage Of Time 5% Job Duty Category Strategic Initiatives Duty/Responsibility

• Assist the Business Officer in development/implementation of better business and accounting practices in ERHS.
• Work together with the Business Officer, and other staff as appropriate, to review/revise Standard Operating Procedures (SOP)
• Attend office, Department, College and University meetings for the purpose of assimilating and distributing information regarding new policies, procedures, technologies, and regulations.

Percentage Of Time 5% Application Details Special Instructions to Applicants Applications will be accepted until the position is filled, however, for full consideration, application materials should be submitted by 11:59 p.m. (MT) March 3, 2024. Interested applicants must submit a cover letter which addresses the required qualifications, preferred qualifications, and commitment to diversity/equity/inclusion; a professional resume; and the contact information for three professional references. References will not be contacted without prior notification to the candidate. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact Sarah Halsted (View email address on us.edajobs.com) EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.