Office Administrator - Reynoldsburg, OH

RESPONSIBILITIES: Position is clerical in nature and encompasses a variety of general office procedures. Completion of all assignments in a confidential, accurate and timely manner is required.

DUTIES:

Telephone Answer calls in a confidential, courteous, and professional manner within one to two rings, and direct telephone calls to the appropriate person(s) or to voicemail when recipient is unavailable. Responsibility for telephone activity is primary responsibility; other staff members will share duty to answer calls in the absence or inability of Receptionist. Maintain internal telephone listings and distribute to each extension. Trouble shoot and resolve problems with telephone equipment 1. Order supplies (paper and toner). Call for scheduled maintenance & repairs as required. Visitors Greet and direct visitors to the appropriate individual(s). Process in-person applicants. Application process includes securing proof of driver’s license, facilitating completion of application and administering & scoring aptitude tests. Bids and proposals Request and receive specifications, plans and invitations to bid on sewer maintenance and rehabilitation projects. Distribute bid and proposal information received to the appropriate contract bidder. Type bid and proposal documentation and assist in preparation of bids and proposals as requested. Process Contracts and coordinate return to customer. Process Inspection Data and Produce Customer Reports Manage data from field crews to create and distribute to customers. Manage Data on the network. Communicate with managers, supervisors and IT support when there are data issues during the creation of deliverables or consistent problems with the reports. Assemble reports into books, process photos and send to customers as directed. Mail and Shipments Process and arrange for receipt and delivery of mail, UPS, Federal Express and other types of shipments. Maintain postage machine and meter to ensure proper working order. Maintain established dollar balance on the postage meter. Open and distribute mail and packages. Order and maintain supply of shipping documents and related materials. DOT Logs Establish driver files and enter data received from drivers on DOT logs into software/spreadsheets. Process reports for review by management and the drivers. Perform additional assignments and projects as required by the business operations of the company. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr Visu Sewer, LLC.