Assistant Property Manager

Overview Assistant Property Manager – Commercial (Berwyn, PA) is a high-visibility role within a well-established commercial real estate management firm that oversees a portfolio of Class A office buildings. The position supports daily operations across the portfolio and requires prior experience in commercial property management along with strong business acumen. Responsibilities Support the Regional Director in addressing tenant needs and concerns promptly. Assist with onboarding new tenants, including welcome and orientation activities following construction coordination. Handle miscellaneous tenant service requests by preparing and submitting manual adjustment forms for monthly processing. Prepare tenant invoices for reimbursable services and ensure timely distribution and follow-up for payment. Track and report property expenditures for operational budgets and capital improvement projects. Assist with accounts payable and receivable processes, including collecting completed W-9 forms from all vendors. Maintain and update databases for employees, clients, vendors, and customers. Prepare general correspondence, internal memos, and other documentation as needed. Conduct regular property inspections to ensure cleanliness, safety, and compliance with local, state, and federal regulations. Ensure tenant and contractor certificates of insurance are accurate, current, and compliant with policy requirements. Maintain accurate and organized contract and lease files, ensuring all documentation is up to date. Document incidents involving potential property or equipment liability and report details to risk management. Maintain tracking spreadsheets for tenant charges, calculate applicable amounts, and input data into monthly billing forms. Assist with the coordination and oversight of capital projects, tenant buildouts, and general facility management. Support the supervision of on-site engineering, janitorial, and security personnel to ensure high service standards. Develop and maintain property operations manuals across the portfolio, ensuring procedures are standardized and consistently implemented. Qualifications 3+ years of commercial real estate experience either as an APM, Property Assistant or Tenant Service Coordinator. Advanced oral and written communication skills. Ability to speak effectively before small groups of tenants or employees. Strong organizational skills. Self-starter with ability to multitask and meet deadlines. Ability to work independently or as a member of the team. Ability to work 1 weekend day two times a month. MRI experience is a plus. Compensation Base pay range: $85,000.00/yr - $90,000.00/yr plus bonus, 401k, fully paid health benefits, and other perks. The above salary range represents Advice's good faith and reasonable estimate of the base compensation at the time of posting and may include additional benefits and non-cash incentives. How to apply Please send your resume for immediate consideration to: View email address on click.appcast.io If you know someone who might be interested, feel free to forward this ad. Referrals are appreciated. Advice Personnel #J-18808-Ljbffr