Event Coordinator

Event Coordinator National Western | Denver, CO About National Western We are National Western—an organization rooted in more than 120 years of history and driven by a mission to strengthen American agriculture through education, youth development, and community connection. We are stewards of the Western way of life, grounded in the values of courage, pride, integrity, grit, and loyalty. Each January, we bring this mission to life through the legendary National Western Stock Show—one of the world’s premier Western lifestyle, rodeo, and livestock entertainment events—welcoming hundreds of thousands of guests from across the globe. Beyond the Stock Show, we operate The Legacy, a world‑class, year‑round destination for events, experiences, and cultural connections in the heart of Denver. We are more than an event—we are a brand that lives at the intersection of heritage and culture, shaping how Western lifestyle shows up in the modern world. Position Summary The Western Stock Show Association d/b/a National Western Stock Show (WSSA/NWSS) is seeking a qualified, enthusiastic, motivated, and detail‑oriented individual to join the Events Department in a team‑oriented, customer service‑focused environment that supports NWSS’s Vision, Mission, and Values. This role supports the Sr. Director of Event Sales and the VP of Ag and Event Experience in the day‑to‑day coordination of events at The Legacy, working closely with the Event Operations team to assist with all aspects of event execution, including logistics and facility move‑in and move‑out. The ideal candidate is proactive, resourceful, and solutions‑oriented, with strong communication skills and the ability to work both independently and collaboratively under tight deadlines while maintaining regular communication with supervisors. Responsibilities include supporting smooth event operations, resolving issues using available resources, and delivering exceptional experiences for clients, vendors, patrons, and guests. This position requires flexibility, including daytime hours as well as evenings, weekends, and some holidays. Reports to: Sr. Director of Event Sales & VP of Agriculture and Event Experience What You’ll Do Support the planning and execution of events from start to finish. Coordinate client meetings and site walk‑throughs and gather all pre‑event details, including client needs, requests, and objectives. Serve as a primary point of contact for clients and event support teams. Collect and organize event information and prepare detailed event documents for the Event team. Assist in the development of diagrams, layouts, and floor plans. Coordinate event setup and teardown, including load‑in and load‑out activities. Manage event‑related administrative tasks, including deposits, insurance, and permitting compliance. Collect and track all billable items, estimates, and client quotes. Communicate and coordinate with third‑party vendors, including security, décor, catering, A/V, and other vendors. Enforce company policies, procedures, and regulations for events and vendors. Oversee events from load‑in through load‑out, including post‑event follow‑up as needed. Monitor event execution to ensure all elements align with approved floor plans, specifications, and standards. Serve as the Manager on Duty (MOD) during assigned events. Build and maintain positive working relationships with clients, teammates, vendors, and partners through professionalism, collaboration, and accountability. Coordinate with campus partners to facilitate seamless execution of events campus‑wide. Assist WSSA staff in the coordination of internal events. Participate in and/or conduct site tours as requested by the Sr. Director of Event Sales and/or VP Ag and Event Experience. Manage departmental administrative tasks, such as purchase orders, event calendars, and scheduling tools. Conduct event‑related research and support the development or improvement of operational procedures and event processes. Support Stock Show special events and other organizational events as assigned. The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Requirements Required Skills & Abilities Strong organizational and multitasking skills Excellent communication and interpersonal abilities Ability to work under pressure and meet tight deadlines Achievement‑oriented and confident Act with respect, competency, and integrity Can demonstrate the highest level of customer service Excel at functioning in high‑pressure situations while maintaining a calm, professional manner Creative, flexible, and innovative Must have a flexible schedule, including working days, evenings, nights, weekends, and holiday hours Education & Experience Degree in Hospitality, Event Planning, or related field 1‑3+ years of experience in event planning or coordination Proficiency with event management tools (or systems similar to) Microsoft Office, Adobe Illustrator, TurboCAD, Accela, and Tripleseat Experience in collaborating successfully in a team environment Scheduling Requirements While this position will have some set hours, schedules are likely to change on a regular basis based on the needs of upcoming shows. Early mornings, late nights, and weekends are all to be expected. Candidates must have open availability and be willing to work at various hours to complete the primary functions of this role. Like almost all NWSS team members, this position will need to be on‑site every day during Stock Show, typically for 12‑16 hours at a time. Physical Demands National Western Complex is a multi‑purpose indoor and outdoor commercial and agricultural complex where dusty conditions and animals may exist. While performing the duties of this job, work is performed both indoors and outside in all weather conditions, including extreme cold, snow, wind, and rain, on varied surfaces. In this role, individuals will experience prolonged periods of sitting at a desk and working on a computer. Incumbent must be able to occasionally lift 25 pounds and access/navigate the National Western Complex in its entirety, with or without reasonable accommodation. Pay Range & Benefits This is a full‑time salaried/exempt position. Compensation for this position will range from $62,500 to $65,000 annually, depending on experience. Full‑time employees qualify for partial paid Medical, Dental, Vision, and life insurance for the employee; family coverage is available at group rates. Voluntary benefits, including Accident, Critical Illness, Short‑Term Disability, and Hospital Indemnity. 100% paid Long‑Term Disability. Paid sick leave and vacation time. Upon meeting plan qualifications, a competitive 401(k) retirement plan is available. WSSA/NWSS is a drug & alcohol‑free employer with a zero‑tolerance drug policy, including marijuana. WSSA/NWSS is an equal opportunity employer and values diversity. All offers are contingent on the successful completion of a criminal background check. Job Posting Close Date 06/26/2026; open until filled #J-18808-Ljbffr