Senior Administrative Associate, Repair Coordinator

Before you apply to a job, select your language preference from the options available at the top right of this page.

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

The Repair Coordinator Administrator works in a dynamic, fast-paced office with Administrative, Business Professionals, and Management personnel. This role is critical in daily operations, supporting seamless communication and workflow within the group. The Repair Coordinator is responsible for managing the repair process of aircraft components, working closely with approved vendors to coordinate repair and overhaul services.

Responsibilities:

• Responsible for reviewing and processing quotes in Aeroxchange for components within the area of responsibility.
• Ensure repair quotes fall in line with the contractual agreement.
• Review mismatch voucher report and correct repair orders (RO) as required to clear items.
• Communicate regularly with vendors regarding repair order status and action plans for products exceeding promised delivery dates or schedules.
• Follow up on the Aging RO Report for past due ROs.
• Follow up on open repair orders not quoted or invoiced.

Required Skills:

• Demonstrated knowledge or previous experience in aircraft materials/component repair cycle, and/or general Finance and Accounting knowledge.
• Detail-oriented, strong communication/interpersonal skills.
• Willingness to continuously learn new skills.
• Professionalism, team-oriented, strong problem-solving skills, and ability to organize/prioritize workload.
• Attention to Detail

Preferred Skills:

• Previous MIPS, Maintenix, and Airline inventory experience preferred, but not critical for success.
• Knowledge of the Aircraft Materials mission statement and purpose.

Interpersonal Skills:

Good prioritization skills. Must be a team player. High self-accountability. Self-starter with the ability to learn quickly and retain information. Ability to work in a regulated environment with minimal supervision. Excellent attention to detail. Must be able to communicate with internal and external customers—interacting and working with Administrative, Business Professionals, and Management daily.

OTHER CRITERIA:

• This job is a grade 9 .
• Hours of Operation are subject to change: 8:00 am - 4:30 pm EST.
• Position is located in Louisville, KY.
• Must be currently located in the same geographic location as the job or willing to self-relocate.
• No Relocation assistance offered.
• Employer will not sponsor visas for position.
• Last day to apply for internal applicants is 11:59pm EST on 06/08/2026.

Employee Type:

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.