Executive Assistant

We are hiring an Executive Assistant to support the CEO for a mid sized organization based in Northern Virginia. This is a critical role that will have interaction with all of leadership and the board of directors. 

Duties:

• Manage and coordinate executive calendars, ensuring meetings and commitments are prioritized appropriately.
• Review and triage incoming communications and emails, flagging key issues and drafting responses when appropriate.
• Prepare executives for meetings by organizing materials and relevant background information.
• Take meeting notes when meetings are confidential or when AI transcription is not available and convert notes and transcripts into clear summaries and action items.
• Track key priorities, action items, and commitments from emails, meetings, and leadership discussions to ensure timely follow-up and completion

• Prepare presentations, talking points, and draft reports for leadership meetings and external engagements.
• Coordinate travel arrangements and itineraries as needed.
• Serve as a point of contact for internal teams, partners, and external stakeholders when coordinating meetings, communications, or executive requests.
• Develop an understanding of company operations and priorities to support leadership effectively.

Required experience:

• Experience providing executive support to senior executives, founders, or C-suite leaders with complex schedules and competing priorities.
• Strong proficiency with Microsoft Office (Outlook, Excel, PowerPoint) and Teams, including the ability to use Excel and PowerPoint to prepare reports, analyze information, and create polished presentations.
• Demonstrated leadership skills, with the ability to advocate for priorities and help drive decisions forward.
• Exceptional organizational, communication, and time management skills.
• Demonstrated ability to handle highly confidential information with discretion.
• Ability to manage multiple priorities in a fast-paced environment.