Executive Assistant

Executive Assistant

Reston, VA, USA

Full-time

Clearance: Top Secret/SCI

Job Description

We are currently seeking an Executive Assistant to be the supportive force that empowers our customer's senior leadership within the DIA Chief Information Officer (CIO-5) Program Management Office (PMO). This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.

Responsibilities

• Work closely with the senior leadership in CIO-5 PMO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Generate, coordinate, monitor, and report internal and external actions, decisions, policies, tasks, and/or briefings for closeout and approval.
• Provide sophisticated calendar management for senior leadership. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Support program-level meetings to include sending calendar invites, taking and publishing meeting minutes, preparing briefings, preparing and booking conference rooms, and setting up DVTCs prior to the start of meetings.
• Support process improvement to the Program Management Office's business functions and suggest efficiencies to existing policies and procedures.
• Draft, process, catalog, file, and maintain the correspondences, messages, and other documentation on behalf of the senior leadership in CIO-5 PMO.
• Liaise with both internal and external staff at all levels.
• Other tasks as required.

Qualifications

• Must have an active/current TS/SCI and be able to pass a CI Poly.
• Must have 5-10 years' experience supporting C-level executives. DoD or IC experience is highly preferred.
• A bachelor's degree or equivalent training and experience.
• Excellent oral and written communication skills with customer, team, and leadership.
• Ability to effectively prioritize and execute tasks while under pressure.
• Strong customer service orientation.
• Excellent creative problem-solving skills.
• Exceptional organizational skills and impeccable attention to detail.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.

Travel Requirements

• Travel may be required within Washington National Capital Region (NCR) on an as-needed basis for customer or corporate requirements.