Administrative Specialist

Administrative Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link. Applicant Portal Voluntary Demographics. The information requested below is used to assist us in our compliance with Federal/State equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment.

This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first. Please note, this position requires the successful candidate to work on the Lancaster Campus during business hours and employment is contingent upon the successful completion of a criminal background check. Please complete the online application and attach required documents. Required documents include a cover letter indicating your interest, resume, and a list of at least five (5) professional references with current contact details, including email addresses.

Department specific functions include:

The Administrative Services Specialist provides support for administrative and academic functions for the campus.

• Faculty/Campus Support - Assist faculty and serve as the contact for other campus' faculty teaching over the OULN system with course materials. Work closely with faculty on special projects/committees. Collect and maintain records of each semester's course syllabus, faculty office hours and course textbook information. Maintain various databases. Work closely with the theater director to edit and print each production's playbill as well as assist with entering licensing agreements and ordering. Create and administer surveys using the university software to capture information for various projects.
• Finance - Place orders for supplies and equipment as needed, assist with faculty and/or staff travel arrangements and create expense reports using the University system. Utilize the University procurement system to enter service agreements, orders, and payment requests. Work with suppliers to become vendors in the system. Submit invoices for processing payments to Accounts Payable. Maintain data and information for professional development funds and internal grant funding.
• Event Planning – Provide administrative support for various workshops and conferences. Includes but not limited to surveys, editing brochures and programs, tracking registrations and payments, sponsors and vendors, and planning logistics of the event(s).
• Provide backup/coverage in other areas on campus as needed such as Student Services, Cashiering or Testing, etc.
• Collaborate as an integrated member of the campus in campus meetings, programs, activities and events. Other duties as assigned.

This position is eligible for the following benefits: - medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number - 20167040S

Job Description - Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.• Resolves complex and unique problems that require an ability to interpret established policies and procedures.• Oversees department unit administrative processes.• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications - Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree orGEDor equivalent and a minimum of 3 years related experience.An equivalent combination of education, training, and experience is acceptable.Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Working Conditions/Physical Demands

Department - LNCSTR Student Services

Pay Rate - The hourly rate starts at $16.84.The final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University's generous benefits package, which includes:Free tuition for employees and dependentsComprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insuranceAn excellent retirement plan with up to a 14% employer contributionWellness programs, on-site wellness facilities, and a robust employee assistance programPaid parental leave, adoption reimbursement, and moreAdditional information is available at

Total Compensation Estimator (For Full-Time Benefits Eligible Employees) - Discover the full value of joining Ohio University by clicking this link: Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.See details on what we offer in one place and compare different options for retirement and insurance.Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Job Open Date - 08/28/2026

Posting Close Date - Please apply by September 24, 2026.

Job Category - Classified AFSCME 3200 Bargaining Unit appointment

Months

Planning Unit - Regional Higher Education

Work Schedule - Hours of work are Monday through Friday, 8:00 am to 5:00 pm with one hour for lunch. Based on departmental needs, some evening and weekend hours will be required.

Campus - Lancaster, Ohio

Expected hours worked per week - 40

Expected duration of assignment - on-going

Applicants may contact this person if they have questions about this position. - Kim Hayden, View email address on click.appcast.io

Non-Discrimination Statement - Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Job Information

Employment Type - full-time regular

Job Family/Subfamily - Administrative Services-Generalist

Career Track & Level - TAS3

Pay Grade - AF3200 |14|

Clery Act Annual Safety and Fire Report

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Applicant Documents

Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate how you learned about this posting.
   • The Athens Messenger
   • The Chronicle of Higher Education
   • Ohio University employee
   • OHIO Jobs Line (phone)
   • Employment Agency
   • Posted Announcement
   • Professional Association
   • Social Media (LinkedIn, Twitter, etc)
   • OTHER