Grants Coordinator

Position Overview

Professional level in administration under general managerial direction of the Director and/or Assistant Director and/or Manager, requiring knowledge of local, state, and federal grant systems, monitor agency participation in grant programs or monitor endowment of funds/subrecipient agreements to qualified participants for adherence to contract/program rules and regulations. Performs the material and substantial duties of the classification more than 50% of the time.

Summary of Job Duties

If assigned in BCC Office of Strategic Initiatives, this position also performs the following duties:

Plans, oversees, coordinates, identifies, and research grant opportunities to support county-wide strategic plan agenda and the community plans strategies, goals, and objectives. Promotes and supports collaboration among BCC departments to strengthen a grant partnership environment. Works collaboratively with Montgomery County, non-profit agencies, and others to review grant opportunities, determine feasibility, share roles, and analyze available grants. Coordinates grant implementation plans with agencies. Works with teams to develop and implement grant reporting tools. Coordinates evaluation/assessment of grant outcomes and accountability. Provides facilitation and planning regarding Montgomery County's priority issues and their relationship to grant opportunities, policies, and processes, identifies needed expertise, and recommends grant management financial management procedures and practices on an ongoing basis and recommends appropriate revisions, provides financial information and programmatic requirements as needed.

If assigned in BCC Human Services Planning & Development, this position also performs the following duties:

Plans, oversees, coordinates, identifies, and research grant opportunities to support community plans related to housing and homeless services, strategies, goals and objectives. Briefs Assistant County Administrator, Director, Assistant Director, Homeless Solutions Policy Board (HSPB), and other councils, boards, committees, and other appropriate leadership on grant opportunities, progress, and next steps. Coordinates, manages, writes, and submits timely Continuum of Care (CoC) grant applications to Department of Housing & Urban Development ("HUD") and other Housing and Homeless grant schedules, prepares and submits timely quarterly and annual reports, supports the HSPB Committees, and delivers presentations regularly. Provides guidance, direction, and assists other community partners in receipt or applying for HUD and other Housing and Homelessness funding. Coordinates grant budget development, tracking, and the impact of grant funding on agencies and project funding. Provides technical assistance for HUD-CoC grants, and other Housing & Homeless programs.

If assigned in the BCC Community & Economic Development Department, this position also performs the following duties:

Manages federal and/or state grant regulations, ensuring proper administration, monitoring, documentation, and compliance of the Housing and Urban Development (HUD) funded programs (CDBG, HOME, ESG), and other federal and/or state allocations. Work requires developing and maintaining comprehensive tracking systems, contract monitoring and evaluation processes and procedures, conducting subrecipient monitoring, ensuring audit readiness, and providing technical assistance to County staff, subrecipients, partner agencies, and oversight committees. Reviews and evaluates project proposals, applications for funding, and subrecipient contracts; assesses project eligibility under HUD/state regulations and County priorities; recommends approval/disapproval of funding to department leadership based on regulatory considerations, project feasibility, and performance outcomes. Works closely with finance staff and external partners to ensure fiscally accurate and compliant HUD and state-funded programs.

(Performs Related Duties as Required)

Minimum Qualifications and Requirements

Completion of undergraduate core program in English, Public Administration, Public Health, or related field; OR four (4) years of experience in governmental, or community agency or four to six (4-6) years of experience in grant development, coordination, or disbursement; OR alternative, equivalent evidence of the Minimum Class Requirements

Supplemental Information

Driving Requirement: Must maintain a current valid United States driver's license with an acceptable driving record.

Training & Development Required: N/A