Accounts Payable Specialist

Let Vaco advocate for you! We are currently seeking an Accounts Payable professional to join a growing team.

Job Summary:

The ideal candidate will be responsible for managing the full-cycle accounts payable process with accuracy and efficiency. Experience in property management AP processes is highly preferred, including handling invoices for utilities, maintenance vendors, CAM reconciliations, and working with property management systems.

Key Responsibilities:

• Process a high volume of invoices accurately and timely, ensuring proper coding, approvals, and adherence to company policies.

• Review and verify invoice data against purchase orders and contracts.

• Prepare and perform check runs, ACH payments, and wire transfers.

• Reconcile vendor statements and resolve discrepancies in a timely manner.

• Maintain vendor files and ensure accurate W-9 documentation for 1099 reporting.

• Communicate with property managers, vendors, and internal teams to resolve billing issues.

• Assist with month-end close by providing AP-related reports and account reconciliations.

• Maintain compliance with internal controls and accounting policies.

• Support audits and provide documentation as needed.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor’s degree in Accounting or related field preferred.

• 2+ years of experience in accounts payable; property management AP experience is strongly preferred.

• Proficiency in accounting software (e.g., Yardi, MRI, AppFolio, or similar) and Microsoft Excel.

• Knowledge of general accounting principles and AP best practices.

• Strong attention to detail, organizational skills, and ability to meet deadlines.

• Excellent communication and interpersonal skills.

Preferred Experience:

• Familiarity with property management operations and vendor workflows.

• Experience with processing invoices for multiple entities or properties.

**Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.