Administrative Assistant

Job Description

Job Description

Salary: $19/hour

Part-Time | Flexible Hours

Central Coast Party Helpers is seeking a highly organized and dependable Administrative Assistant to support daily office operations, client communications, scheduling, and recordkeeping. We're looking for someone who enjoys building relationships, communicating with clients, and supporting memorable events through exceptional organization and administrative support. The ideal candidate demonstrates integrity, professionalism, strong written communication skills, and a genuine interest in the wedding and events industry.

Responsibilities

• Manage client and vendor email communications
• Schedule consultations and meetings through HoneyBook and Google Calendar
• Maintain accurate client records and data entry
• Organize digital files, documents, and administrative systems
• Assist with reports, spreadsheets, and administrative projects
• Monitor and update HoneyBook workflows and task lists
• Coordinate email campaigns and client follow-ups
• Track office supplies and purchasing records
  

Qualifications

• MUST live in San Luis Obispo County
• Previous administrative, office support, or customer service experience preferred
• Excellent verbal and written communication skills
• Excellent grammar, spelling, and professional email etiquette
• Strong attention to detail and organizational skills
• Professional, reliable, and trustworthy
• High level of integrity and discretion with confidential information
• Neat, polished writing and proofreading abilities
• Experience with or willingness to learn:
  • Microsoft Excel
  • Google Workspace (Gmail, Docs, Sheets, Calendar, Drive)
  • HoneyBook
  • Constant Contact
  • Wedding Pro (WeddingWire & The Knot)
• Interest in weddings, events, hospitality, or customer experience industries preferred
• Catering, banquet, hospitality, or event industry experience is a plus
• Sales or client relationship experience is a plus
• Social media management, content creation, or marketing experience is a plus

What We're Looking For

• Highly organized and self-motivated
• Positive, professional attitude
• Strong follow-through and accountability
• Exceptional communication and interpersonal skills
• Passion for helping create exceptional client experiences
• Interest in the wedding and events industry
• Ability to manage multiple priorities in a fast-paced environment
• Willingness to learn new systems, processes, and industry-specific software

Growth Opportunities

This position offers room for growth within the company. As responsibilities expand, opportunities may include increased involvement in event planning, client management, marketing initiatives, operations, and leadership roles.

This position is ideal for someone who loves weddings, events, organization, and helping bring memorable celebrations to life behind the scenes.