Payroll & Accounting Specialist

Summary

The Payroll Accountant is responsible for processing and managing the company’s payroll functions, ensuring accurate and timely compensation of employees in compliance with local, state, and federal regulations. This role involves calculating wages, verifying timesheets, managing payroll taxes, preparing payroll reports, and maintaining payroll records. The Payroll Accountant also collaborates with HR and Finance departments to resolve discrepancies, ensure compliance, and support audits.

Core Competencies

• Customer Focus
• Communication
• Team Work
• Problem Solving
• Ethics and Integrity
• Analytical

Job Duties

• Responsible for verifying the accuracy of invoices and other accounting documents and records.
• Updates and maintains accounting and other records detailing financial business transactions (e.g., disbursements, expense vouchers, accounts payable, payroll, accounts receivable, invoicing).
• Enters data into computer systems using defined computer programs (ERP, Payroll )
• Reconciles records with internal company employees and management, or external vendors or customers.
• Investigates questionable data and recommends actions to resolve discrepancies.

• Protects organization's value by keeping information confidential.

• Accounts Receivable
  • Responsible for the set up and maintenance of customer accounts in the ERP system.
  • Maintain up to date billing system and carry out billing, collection and apply customer remittances.
  • Monitor customer account details for non-payments, delayed payments, and other irregularities.

• Accounts Payable
  • Processes accounts payable in accordance with corporate internal control procedures including 3 way match.
  • Pays vendors by monitoring discount opportunities; preparing vouchers; resolving purchase order/contract/ invoice or payment discrepancies and documentation.

• Payroll
  • Maintains payroll information by collecting, calculating, and entering data in accordance with Company policy and procedures.
  • Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
  • Resolves payroll discrepancies by collecting and analyzing information.
  • Processes government requirements, terminations and other employee documentation as required
  • Process yearend adjustments, taxable benefits and tax documents.

Requirements

• Associate’s Degree or equivalent from a two-year college or technical school or
• 1+ years of related experience and/or training.
• Collections/Payable/Payroll experience is preferred, as applicable.
• Basic knowledge of general accounting principles
• Strong organizational skills.
• Strong communication skills (both verbal and written).
• Proficiency with computer applications and administration systems, specifically Microsoft Office.
• Ability to work effectively alone and prioritize.
• Must be a highly motivated, service and team-oriented individual with an attention to detail.
• Strong analytical ability.
• Ability to manage multiple projects.
• Detail oriented.