Secretary, Office HS

Secretary, Office HS

Ensure efficient operation of the high school administrative office and provide clerical services for the school's administrative staff.

High school diploma or GED

Proficient in Word and Excel

Finance Plus

Student Plus

Frontline

Exhibit a positive working relationship

Two years of secretarial experience

Maintain effective communication with administration/staff/parents

Maintain absence records by entering and approving absences in Frontline.

Compile and keep accurate folders for substitutes/proper filing

Maintain a calendar of absences and keep track of all staff personal days used

Submit hourly payroll for D-Hall and parking lot security to central office

Enter discipline referral information into our data system, mail a copy of this referral home

Send letters home on those students that are creating a truancy problem

Daily list of teacher absentees provided for the principal

Return mail for incorrect addresses

Provide code of conduct sheets at the beginning of the year for students and parents

Provide administration with exemption spreadsheet at the end of each semester

Type master schedule and department schedules

Revise and type the student and faculty handbook

Provide master schedule list for each department

Provide lunch schedule for staff/students

Update faculty boxes

Provide updated room use list

Provide spreadsheet of professional staff

Contact fire department and alarm company on drill days, set alarm, reset alarm after the fire drill

Provide list of Venture and Expulsion students to Dean of Students Secretary/At Risk list support

Receive work orders and file as completed/outstanding

Teacher letter with schedule before school starts

Provide parents with expulsion letters

Provide faculty check-off list at the end of each semester

Maintain confidentiality of information.

Report to work in a timely manner according to assigned schedule.

Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Maintain professional interactions with staff, parents, community and visitors.

Demonstrate the ability to remain calm and withstand pressures.

Demonstrate flexibility to change in routine and adapt quickly to changing situations.

Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.

Avoid speaking badly about the district and district personnel.

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regular district-wide travel to multiple work locations as assigned. Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple, highly complex, tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.

College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.