Export Coordinator

Export Coordinator

Work Schedule: First Shift (Days)

Environmental Conditions: Office, Some degree of PPE (Personal Protective Equipment) required (safety glasses, gowning, gloves, lab coat, ear plugs etc.), Standing for full shift, Various outside weather conditions

LOCATION: This is a fully onsite position based at our Madison, WI site. Unfortunately, relocation assistance is NOT provided.

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

The Analytical Instruments Group (AIG) at Thermo Fisher Scientific provides a broad portfolio of instruments, software, and services that support a wide range of laboratory, production, and field applications. Our solutions are used by customers across pharmaceutical, biotechnology, academic, government, environmental, and industrial markets to advance research, improve productivity, and drive innovation. At the Madison, Wisconsin site, our teams design and manufacture advanced spectroscopy instrumentation used by scientists around the world for research, materials science, energy, and industrial applications.

DESCRIPTION:

The Export Coordinator is responsible for managing and executing all international shipment activities, ensuring compliance with global trade regulations while meeting customer delivery expectations. This role requires a strong understanding of Incoterms, freight forwarding processes, and commercial invoice documentation to support efficient and compliant export operations.

Key Responsibilities

• Coordinate and process all export shipments from order entry through final delivery
• Ensure compliance with all international trade regulations, export laws, and customs requirements
• Prepare, review, and process export documentation including commercial invoices, packing lists, certificates of origin, and shipping instructions
• Apply appropriate Incoterms to shipments and ensure correct cost/risk allocation between buyer and seller
• Work closely with freight forwarders, carriers, and customs brokers to schedule shipments and resolve transportation issues
• Manage relationships with third-party logistics providers to ensure timely and cost-effective delivery
• Verify accuracy of shipping documentation to prevent delays, penalties, or compliance issues
• Track and trace shipments, proactively communicating status updates to internal stakeholders and customers
• Collaborate with internal departments including sales, customer service, and warehouse teams to ensure order accuracy and readiness
• Support audits and maintain records in accordance with export compliance requirements
• Identify opportunities to improve export processes, reduce costs, and enhance service levels

Qualifications

• HS / GED with 4 years related experience in export coordination, international logistics, or global trade
• Bachelor's degree in Supply Chain, Logistics, Business, or related field preferred
• Strong knowledge of Incoterms (2020), export compliance, and international shipping documentation
• Experience working with freight forwarders, carriers, and customs brokers
• Familiarity with commercial invoice processing and documentation requirements
• Experience with ERP systems (SAP preferred) and transportation management systems
• Excellent organizational skills and attention to detail
• Strong communication and problem-solving abilities
• Ability to manage multiple shipments and priorities in a fast-paced environment

Preferred Qualifications

• Experience with export control regulations (EAR, ITAR)
• Knowledge of tariff classification (HTS codes) and country-specific import/export requirements
• Certification in international trade or logistics (e.g., CILT, APICS)

Key Competencies

• Attention to detail and accuracy
• Regulatory compliance awareness
• Cross-functional collaboration
• Time management and prioritization
• Customer service mindset