Administrative Services Assistant

Administrative Services Assistant 4The Tennessee Department of Health is seeking an Administrative Services Assistant 4 to support the Division of Family Health & Wellness, including the Mortality Reduction Program, Child Fatality Review Program, Perinatal Regionalization, Perinatal Telehealth, and Rural Fetal & Infant Health Initiative (RFIHI).This role provides administrative, operational, fiscal, and program coordination support for section staff, contractors, and community partners.Key ResponsibilitiesProvide administrative support to the Perinatal and Infant Section.Coordinate meetings, trainings, travel arrangements, and staff schedules.Support advisory committees and collaborative meetings, including scheduling, agenda preparation, minute-taking, transcription, and record maintenance.Assist with contracts, invoices, budgets, purchase requests, purchasing, shipping, and grant tracking.Maintain fiscal and administrative records in compliance with state and federal requirements.Coordinate invoice processing and payments with fiscal and contract teams.Prepare reports, presentations, correspondence, and meeting materials.Maintain organized electronic and hard-copy files and records.Support stakeholder communications and community partnership activities.Handle confidential information in accordance with TDH policies.Perform additional administrative and program support duties as assigned.Required QualificationsAssociate’s or Bachelor’s degree from an accredited college or university.Preferred: Minimum two (2) years of administrative, operational, or fiscal support experience.Strong organizational, communication, and documentation skills.Proficiency with Microsoft Office Suite and meeting coordination.