Accounts Payable Specialist

Accounts Payable Specialist

Affiliated Resources Group (ARG) specializes in housing and real estate development. By coordinating the missions of its affiliated companies, ARG works to maximize opportunities for economic growth and development to enhance lives through programs that expand economic opportunities for individuals and their families. ARG affiliates develop and manage housing, administer large government programs and provide consulting services to facilitate operational and programmatic sustainability.

Our history of strategically partnering with private/public entities as well as administering federal programs has positioned ARG's affiliates to successfully deliver affordable housing. We provide critical services that support the wellbeing of our clients/residents and pathways to self-sufficiency for program participants that seek to break the cycle of poverty. Connecting the Agency's larger objectives has helped ARG to thrive and expand our impact in the community. As the largest affordable housing provider in DeKalb County, we are in a unique position to address the housing needs of low-and middle-income residents. ARG maintains a working culture that supports our staff by continually improving and optimizing the Agency's organizational and operational effectiveness. The Agency continues to develop and position our team to succeed.

Job Description

Review, prepare, and process incoming vendor invoices, confirming vendor and invoice information is accurate, as well as ensuring entity, GL code and post month are accurate.

Navigate utility vendor websites to pull monthly bills, as assigned, then process bills in YARDI, to ensure timely payments.

Assist with weekly, monthly or annual report downloads as needed.

Process checks.

Void checks per company policy.

Maintain and verify appropriate back up in Yardi for all invoices processed.

Responsible for the input of Accounts Payable invoices, including invoice adjustments, allowances and credits.

Responsible for the reconciliation of Accounts Payable vendor accounts to ensure the records are accurate and agree to Trial Balance.

Monitors the flow of recurring expenses to ensure all recurring invoices are received and accounted for.

Coordinates with various departments/properties to ensure all AP invoices due are accounted for.

May be asked to download invoices for quarterly Replacement Reserve Draws for portfolio.

Responsible for vendor and customer inquiries.

Aids in all audits and review of Accounts Payable.

Reviews vendor statements, bills and/or invoices and reconciles expenses to the general ledger.

Assists in general financial management and analysis.

Prepares and issues 1099s annually in accordance with IRS regulations.

Provide additional reports as requested.

Assist with cash management of property/company.

Follow established Company policies and procedures.

Use initiative but also request assistance when appropriate.

Work with and assist others when possible.

Back up other Payables Personnel as needed during times of absences and vacations.

Represent HDC and its affiliates in a professional manner at all times.

Keep direct supervisor informed of high priority items/transactions and potential liability exposure for each property/company.

Attend conferences as necessary.

Maintain a professional and courteous work manner with all residents, vendors, contractors and fellow employees.

Ensure compliance with all work-related activities in fair, ethical and consistent manner.

Arrive to work on time as scheduled and prepared.

Any other tasks as assigned.

Keeps abreast of changes in laws, policies, and HUD regulations related to financial operations and ensures adherence to appropriate policies, procedures, regulations and guidelines.

Position Requirements

Minimum 3+ years progressive experience in Accounts Payable.

Associate degree is preferred.

Must have demonstrated leadership abilities, team management and interpersonal skills.

Must possess sound judgment and decision-making skills. Strong ability to self-manage, drive objectives and meet deadlines.

Solid business acumen required, as well as, the ability to work cooperatively and collaboratively at all levels, internally and externally, to maximize performance and results.

Must be forward thinking with the ability to improve operational efficiencies.

Ability to multi-task and project management skills is required.

Excellent communication, managerial and problem solving skills are required.

Authorized to work in the United States.

Working (intermediate or better) knowledge of Microsoft Office Suite especially Excel.

Yardi Experience is a plus (if not a requirement).

Exempt/Non-Exempt

Non-Exempt

Full-Time/Part-Time

Full-Time

Number of Openings

1

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.