Office Administrator

Job Description

Job Description

Responsibilities include but are not limited to:

• Reconciliation of Account Statements and Vendor statements.
• Manage Accounts Payable and Accounts Receivable activities for projects and tenants.
• Preparing and printing of all Vendor, Subcontractor, Employee reimbursement checks.
• Ensure that all required project documentation is filed appropriately.
• Pulling building, mechanical, HVAC, and U&O Permits and coordinating inspections
• Enter contracts and cost breakdowns for projects
• Responsible for job costing activities for projects.
• Responding to tenant requests.
• Coordinating contractors for maintenance or tenant projects in the various properties.
• Processing leases and addendums.
• Preparation of reports as needed.
• Ordering office and janitorial supplies as needed.

Qualifications:

• Minimum of three (3) years’ accounting experience in the construction/real estate industry with an understanding of construction contracts and terminology, workers compensation, unemployment insurance, and benefit administration.
• Timberline/Sage Construction experience a plus.
• Some college preferred.
• Strong organizational skills with attention to detail.
• Above average problem-solving and time management skills.
• Must be self-motivated - this is a busy position that requires lots of communication with vendors, contractors, tenants and other departments.
• Superior verbal and written communication skills.
• Proficient in Microsoft Office and accounting software.
• Works well under tight deadlines while still maintaining a high level of professionalism and integrity.