Bilingual Office Assistant

Job Description

Job Description

Bilingual Office Assistant (English & Spanish)

Location: Sarasota, FL
Job Type: Full-Time
Classification: Non-Exempt
Reports To: Office Manager / Department Manager

Join a Growing Team

Crown Capital Management LLC is seeking a dependable, organized, and customer-focused Bilingual Office Assistant to support daily office operations in our Sarasota location. This position serves as a key point of contact for employees, customers, vendors, and visitors while providing administrative support primarily to the HR Department.

The ideal candidate is fluent in both English and Spanish, comfortable working independently, highly organized, technology-savvy, and capable of managing multiple priorities in a fast-paced environment. This individual will work from our Sarasota office as part of a collaborative team while maintaining a high degree of autonomy in handling daily responsibilities.

Important Requirement

This position supports a bilingual customer and employee base. Candidates must be able to communicate effectively in both English and Spanish, verbally and in writing, to assist customers, employees, vendors, and visitors.

Responsibilities

• Serve as the primary point of contact for office visitors, customers, and incoming calls.
• Provide administrative support to various departments as needed.
• Maintain and update company databases, spreadsheets, and electronic records.
• Prepare reports, forms, and correspondence using Microsoft Office applications.
• Assist with data entry, recordkeeping, filing, and document management.
• Schedule appointments, meetings, and coordinate office communications.
• Support customer service efforts by responding to inquiries and directing requests appropriately.
• Monitor office supply inventory and coordinate replenishment as needed.
• Assist with payroll, HR, and operational administrative tasks as assigned.
• Maintain accurate records while handling confidential information with discretion.
• Troubleshoot basic technology issues and assist employees with office systems when needed.
• Collaborate with team members across multiple departments to ensure efficient office operations.
• Translate basic communications and documents between English and Spanish as needed.
• Perform other administrative duties as assigned.

Qualifications

• High School Diploma or GED required.
• Associate's Degree or relevant administrative experience preferred.
• Fluent in both English and Spanish (required).
• Strong computer skills and overall technology aptitude.
• Advanced proficiency in Microsoft Excel, Outlook, Word, and database management systems.
• Experience maintaining spreadsheets, reports, and electronic records.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Ability to work effectively within a team environment.
• Strong attention to detail and accuracy.
• Professional demeanor and customer-service mindset.
• Ability to maintain confidentiality and professionalism.

What We Offer

• Competitive pay based on experience.
• Paid Time Off (PTO).
• Company-sponsored health insurance options.
• Dental, Vision, and Supplemental Insurance options.
• Employer-paid Basic Life Insurance.
• 401(k) Retirement Program.
• Career growth opportunities within a rapidly growing organization.

Why Crown?

At Crown, our people are our greatest asset. We are committed to providing a supportive environment where employees can develop professionally, contribute to meaningful work, and build long-term careers.

Qualified internal applicants are encouraged to apply. Internal candidates will receive priority consideration before external applicants.