LAW FIRM ADMINISTRATOR

Mallard Perez, PLLC in Sarasota, Florida is seeking an energetic, organized and professional Law Firm Administrator to oversee the daily operations of our firm and ensure a smooth, efficient, and professional delivery of legal services to our Personal Injury Clients. This role requires strong leadership, excellent communication skills, and a working knowledge of wage, hour and regulatory compliance. Experience in a law firm is preferable but not an absolute must. We are willing to accept applications from those persons who would consider relocating to Sarasota, Florida.

Responsibilities

• Oversee daily office administrative operations including being the point of contact for all staff on all issues related to Human Resource functions. These functions include onboarding new employees, reporting to the state and federal government, and assisting with benefits administration.
• Supervise administrative staff, providing or arrange for training, guidance, and performance feedback to foster a collaborative team atmosphere.
• Handle vendor relationships by managing contracts, payments, and service quality to maintain efficient office support services.
• Coordinate event planning for firm functions such as firm marketing events, team-building activities, and community outreach events.
• Work in collaboration with our Controller/In-house CPA to ensure smooth processing of expenses, client settlement payouts, reporting to management on all financial issues and oversight of payroll processing.
• Develop (as needed) and enforce firm policies, maintain regulatory compliance, and support risk-management initiatives.
• Oversee the administration and annual renewal of all employee benefits including insurance, retirement benefits and other fringe benefits.
• Oversee the management of our legal software, case-management systems, IT and technology upgrades to support efficient firm operations.
• Provide Administrative Support to Partners and Associates and help streamline legal workflows.
• Promote a professional, client-focused environment and support initiatives that enhance and validate our client's experiences.

Skills

• Proven experience in office management, preferably within a legal or professional services environment with strong administrative skills.
• Demonstrated supervisory experience leading teams effectively and fostering professional development.
• Proficiency in QuickBooks for bookkeeping and payroll management is helpful but not required.
• Excellent communication skills—both verbal and written—to interact confidently with vendors, staff, and attorneys on a neutral and independent basis.

Strong organizational skills.

• Experience in event planning and vendor management to coordinate firm events smoothly from start to finish.
• Knowledge of legal office procedures is a plus but not required.
• Excellent leadership and problem-solving skills.
• Proficiency with legal practice management software is helpful; however, knowledge of office technology and commonly used software such as outlook and word is a must.
• Ability to manage multiple priorities with professionalism and discretion.
• Bachelor's Degree in Business, Management or a related field is preferred; CLM certification and ALA membership is a plus.

This role offers an exciting opportunity to lead a vibrant and thriving law firm while advancing your career. We value energetic professionals who are eager to make an impact through organized leadership and excellent service. If you're ready to bring your expertise in office management and team supervision to a thriving legal environment—apply today!