Administrative Assistant

Administrative Assistant Dent Med-Oral & Maxillofacial Surgery

Performs administrative assistant support work of moderate complexity. Essential Functions Oversee daily operations of Oral Surgery clinic activities, coordinate patient scheduling, and optimize staff productivity. Direct daily operations of dental clinic staff and assist with training of new clinical and administrative staff as directed. Assist with clinic workflow implementation and manage department coverage. Ensure adherence to healthcare laws, including OSHA safety guidelines and HIPAA patient privacy rules. Manage medical billing and coding procedures. Monitor and maintain inventory on medical/clinical and office supplies while maintaining facility equipment. Notify appropriate contacts for ordering and service issues. Oversee patient relations and address patient clinical issues. Help explain office policy to patients. Help support staff as needed (i.e., scheduling, collect payments, insurance, etc.) Monitor patient satisfaction. Assist coordination of meetings when needed. Help arrange for staff CE. Manage ExamSoft for clinical course needs of Clinical Course Directors. Assist predoctoral students with patient matters and academic matters.

Physical Effort This position involves moderate physical activity, including frequent standing, walking, and occasional lifting. You will be required to stand and walk for extended periods, move between workstations, and lift and carry small to medium?sized items (up to 20 lbs) occasionally. Tasks may also include pushing or pulling equipment, reaching at or below shoulder level, and repetitive hand and arm movements. Reasonable accommodations will be considered for qualified applicants, in line with accessibility standards. The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular Job Classification Staff.Administrative Assistant II Job Family Administrative Support Job Sub-Family Clerical Campus Pittsburgh Minimum Education Level Required Associate's Degree Minimum Years of Experience Required 3 Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule Monday - Friday 8:00 a.m. - 4:30 p.m. Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab. Hiring Range TBD Based Upon Qualifications Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance. Required Documents Resume Optional Documents Not Applicable