Administrative Assistant & Events Coordinator

Close Inclusive Collection Job Postings Notification "I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone." Peggy Focheux Duval: Director of Learning & Development, France Administrative Assistant & Events Coordinator US - IL - Chicago Professional Staff/Corporate Full-time Yearly US Dollar (USD) pay basis Summary The Opportunity Hyatt Hotels Corporation seeks an enthusiastic Sr. Administrative Assistant to join our Commercial Services Americas team. This position will support the Commercial Services America’s team (1 SVP, 3 VP’s,1RVP). This person will be responsible for managing calendars, booking travel, reconciling expense reports, processing invoices, and facilitating reports. Support required for organization and execution of internal meetings, presentation decks, room contracting and onsite activation. Manage the enterprise partnerships, serving as the primary liaison between licensed hotels and vendor. Oversee user administration, maintain the admin dashboard, ensure accurate user access and licensing, and provide ongoing support to maximize platform adoption and effectiveness. Serve as the corporate liaison for the Field Leadership Council. Coordinate and support council initiatives, facilitate communication between corporate and field teams, and manage the planning and execution of the annual in-person meeting as well as year-round virtual meetings. Applicants must have experience as an administrative assistant along with being technologically savvy. You will be part of a team that is passionate about our purpose, committed to nurturing curiosity and new skills, and building connections across the organization with colleagues, customers, and guests. Who We Are At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues. As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers. Why Now? This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception. How We Care for Our People What sets us apart is our purpose—to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We’re proud to have earned a place on Fortune’s prestigious 100 Best Companies to Work For® list since 2013. This recognition is a testament to the tremendous way our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong. We’re proud to offer exceptional corporate benefits which include: Annual allotment of free hotel stays at Hyatt hotels globally Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption Paid Time Off, Medical, Dental, Vision, 401K with company match Who You Are As our ideal candidate, you understand the power and purpose of our culture of care, and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Wellbeing. You enjoy working with others, are results-driven, and are looking for a variety of opportunities to develop personally and professionally. The Role Responsibilities include: AI content generation – Use ChatGPT and Copilot to draft emails, summaries, meeting notes, and PowerPoint presentations. Manage active calendars, coordinate meetings and travel, update calendar with colleagues’ birthdates and milestone anniversaries. Manage the enterprise partnership support relationship Data organization- experience with spreadsheets, dashboards and basic analytics Will need to complete duties/ projects as assigned Reconciling expense reports, processing invoices, vendor relationships and outside resources. Serve as the corporate liaison for the Field Leadership Council Special initiatives and cross-functional projects Qualifications Experience Required: 2 + years’ administrative experience HS Diploma required, some college coursework preferred Proven ability to project a professional image and show capability of working independently Track record of good judgment and critical thinking Ability to manage multiple, and at times competing, projects Experience Preferred: Proficient in all Microsoft Office products, AI tools such as ChatGPT, Copilot, Gemini, etc. The ideal candidate must be able to multi-task, prioritize and think ahead independently. The position responsibilities outlined above are in no way to be construed as all-encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary. The salary range for this position is $52,000 - $65,000. The final pay rate/salary offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate. We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place. #J-18808-Ljbffr