Ful Charge Bookkeeper

Job Description

Job Description

Full Charge Bookkeeper

Company operates as a construction consulting company, and its owners are additionally engaged in rental property ownership and management and non-profit work. We seek candidates with two or more years of bookkeeping experience who exhibit integrity, dependability, and a professional approach to their work.

Accounting & Bookkeeping

• Maintain accurate and current financial records, including the general ledger, journal entries, and supporting documentation
• Utilize QuickBooks Desktop to record and track financial transactions efficiently
• Oversee full-cycle accounts payable and accounts receivable, ensuring timely payments and collections
• Manage and reconcile bank accounts to ensure accurate financial reporting
• Monitor and manage cash flow
• Identify and implement process improvements to enhance bookkeeping efficiency
• Ensure compliance with relevant accounting regulations and standards

Financial Reporting & Tax Compliance

• Prepare monthly, quarterly, and annual financial statements
• Prepare and file tax returns and related reporting requirements
• Prepare and file payroll tax reports (941, 940, W-2, W-3)
• Prepare and process 1099s for contractors and vendors
• Provide required documentation to external accountants for tax preparation and audits

Payroll Administration

• Manage and process employee timesheets and payroll
• Ensure accurate payroll reporting and timely tax remittances
• Coordinate final pay during employee offboarding

Insurance, Compliance & Vendor Management

• Manage vendor compliance documentation such as W-9, insurance certificates, waivers, etc.
• Oversee workers’ compensation audits and reports
• Manage insurance policy renewals and payments
• Ensure required postings and employee notices are current and compliant

Human Resources Administration

• Prepare and manage new hire onboarding paperwork (I-9, W-4, direct deposit, QuickBooks enrollment)
• Maintain employee personnel files in compliance with federal and state regulations
• Track employee status changes, promotions, and terminations
• Coordinate employee offboarding procedures
• Maintain and update the employee handbook to ensure legal compliance
• Communicate policy updates to employees and obtain acknowledgments
• Assist management in developing HR policies and procedures

Skills & Qualifications

• High level of integrity and confidentiality
• Proactive, reliable, and self-motivated, with a strong ability to learn quickly and manage responsibilities independently
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities independently
• Strong knowledge of accounts payable, accounts receivable, and payroll processing
• Proficiency in accounting software (QuickBooks Desktop preferred) and strong proficiency with Microsoft Office
• Excellent organizational skills with strong attention to detail and accuracy
• Ability to identify discrepancies, recommend improvements, and implement process efficiencies
• Document management and accounting clean-up work
• Responsibilities are not limited to the tasks listed and may include other duties as assigned

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Work Location: In person

General Contractor specializing in Construction Defect Litigation

Company Description

General Contractor specializing in Construction Defect Litigation