Payroll Technician

Payroll TechnicianTwo weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended. The Santa Clarita Community College District/College of the Canyons is seeking a full-time Payroll Technician in the Business Services and Information Technology division. Salary placement will be on Range 30 of Classified Salary Schedule B. Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($5,767.00 / $6,115.00 / $6,453.00 per month) of this 20-step salary range. Probationary period for new Classified Represented employees is six months. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.The Santa Clarita Community College District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, "Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses." These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences – fostering healthy inclusion through inquiry, shared dialogue, and reflection to ensure that we promote a sense of community, collegiality, and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.Under the direction of the Director of Payroll Services, in conjunction with the AVP, Business Services and the Assistant Superintendent/Vice President, Administrative Services, the Payroll Technician performs technical payroll-related functions including but not limited to analysis, reconciliation and reporting for the District's various payrolls, which are currently processed using the Los Angeles County Office of Education computerized payroll system. Assumes responsibility for all aspects of payroll-related entries and reporting into the Los Angeles County of Education, District, and other related institutional/government agency computerized systems. Provides support to Payroll Coordinators and Director on complex payroll functions. Prepares employee historical payroll, employment, and other related data reports as directed. Complies with established regulations, policies and procedures. Performs specialized office support tasks relating to Payroll Services and other related duties as assigned, including clerical types of tasks.The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.Organizes, plans, performs payroll activities, and reconciles payroll to ensure accurate and timely preparation, distribution, maintenance, and legal reporting of a payroll system(s) while meeting demanding payroll schedules and timelines. Participates, contributes, and assists in the ongoing development of those systems and implementations of new systems related to employment and payroll.Prepares, processes, audits and balances payroll transactions from print, electronic, and/or other forms of time reporting. Reviews time records and reconciles reports for accuracy. Enters time worked into the computerized payroll system. Processes appropriate budget account codes as well as specialized tax status for all District employees. Evaluates appropriate budget account codes, retirement codes, withholding for taxes, Social Security and Medicare status, Unemployment Insurance and payroll deductions.Processes and enters employment related documents for new, current and terminated employees in a timely manner into a computerized payroll system in order to maintain an accurate employee database. Responsible for compliance with record retention policies and procedures in order to ensure the security and accessibility of documents and records.Assists Payroll Coordinators and Director of Payroll Services in the processing and auditing of payrolls under their responsibility. Assists with other data entry and reporting as needed.Calculates, records and maintains accurate leave plan accruals, usages and balances. Audits timesheets and manual leave forms of other employee classifications, synchronizing procedures in the payroll database system(s) with the District Online Leave System.Maintains payroll deduction vendor accounts including but not limited to: reviewing accuracy of requests for all employee deductions, system input and maintenance of deductions, complies with district policies and regulations for voluntary and required payroll deductions. Reconciles employee deductions with monthly vendor invoices and processes warrant requests for related payments. Processes refunds, corrections, additional deductions as needed, etc. to ensure account is reconciled.Compiles and processes timely and accurate payroll tax deposits as well as assists with the quarterly and annual Federal, State and Unemployment Insurance payroll tax reports and reconciliation. Provides employee salary history and position information in response to State EDD audits, and for other authorized governmental jurisdictions and regulatory agencies.Interacts with Human Resources and other departments regarding employment and payroll matters. Provides payroll information and documents as requested by, but not limited to supervisor, auditors, faculty, staff, students and other requestors as applicable. Prepares information and reports for public records requests.Ensures payroll transactions are charged to correct funding accounts. Inputs correcting entries for funding account errors.Performs various administrative and clerical duties as required, including but not limited to keying correspondence, reports and forms, copying and filing documents, faxing information, establishing and maintaining files, distributing County reports, attending meetings and assisting all staff.Maintains confidentiality of sensitive information and works effectively with limited supervision and frequent interruptions.Knowledge of laws, ordinances, regulations and District procedures related to payroll processing.Performs other related duties as assigned.Position requires ability to: Learn, interpret and apply legal mandates, policies, regulations, and operational procedure. Demonstrate excellent customer service skills and ability to multi-task in a high stress, team-oriented environment. Perform repetitive work, or continuously perform the same work with accuracy and efficiency. Assume responsibility for clerical detail. Adapt to changing payroll and procedural requirements. Analyze data and solve non-routine problems using good judgment and applying generally accepted accounting principles. Work independently while meeting schedules and timelines. Take direction, both verbally and in writing. Establish and maintain comprehensive and accurate files and records as well as assist in the preparation of concise and complete reports as required. Provide appropriate information to the students, faculty, staff, and the public in a friendly and professional manner. Maintain confidentiality when dealing with sensitive and privileged material and information. Communicate effectively and accurately orally and in written form. Establish and maintain cooperative working relationships with students, faculty, staff, temporary employees, and others connected in the performance of duties. Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high-quality services. Type with speed and accuracy using automated payroll system, word processing, spreadsheet, database; and make arithmetical calculations in like manner. Apply knowledge of modern office practices and equipment, including record management and filing systems, receptionist and telephone techniques, correspondence and report writing. Apply knowledge of proper English usage, grammar, spelling and punctuation. Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and community.Minimum Requirements: Experience: Two years (2) full-time equivalent experience in a general office with increasing responsibility. Including a minimum of one (1) year experience with payroll processing. Experience using a computerized payroll system is required. Education: Education equivalent to an Associate's degree (60 semester units) is required. Two years' direct experience in addition to that identified above may be substituted for each year (30 units) of college. Desirable Qualifications:Payroll experience working in an educational institution or public agency system.Experience using Microsoft Office applications (Word/Excel).Experience using an administrative database (such as Human Capital Management (HCM) System, Datatel, Colleague, or PeopleSoft).Physical Characteristics: Position requires