Senior Management Analyst, Analytics and Research IT

Job DescriptionUW MEDICINE IT SERVICES has an outstanding job opportunity for a Senior Management Analyst, Analytics and Research IT.WORK SCHEDULE100% FTE – 40 hours per weekDay Shift – UW MEDICINE ITS SERVICES CORE HOURS ARE 08:00 – 17:00 (PST), Monday-FridayDEPARTMENT DESCRIPTIONUW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission.POSITION HIGHLIGHTSHYBRID opportunity15 days of vacation your first year – Also, 12 days of sick time, 1 personal holiday, and 11 paid holidays each year100% matching, 100% immediately vesting 403(b)PRIMARY JOB RESPONSIBILITIESThe primary focus of the Senior Management Analyst is providing high-level management assistance and advisory to the Directors of Analytics and Research IT by planning, coordinating, and directing of administrative programs and special projects to achieve departmental and team goals. Job responsibilities include, but are not limited to:Managing the Directors’ of Analytics and Research IT calendars, scheduling, and supporting executive-level meetingsCoordinating travel for teamCoordinating, analyzing, and administering multiple million dollar budgets, including tracking and managing budget requests and expenditures, software licensing, budget analysis/forecasting, and managing reimbursements through the ITS processPlanning, coordinating, and developing/keeping contents of meetings focused (including executive level meetings)Measuring team performance and determining key performance indicators and team performance reportingProcessing, tracking, and maintaining records of key deliverables such as policies, guidelines, processes, department reports, finance reports with analysis, tracking and providing analysis of planned and unplanned budget expenditures, and committee materialsProviding team leaders with recommendations and consultation to develop and implement methods for improving any and all aspects of the teamCoordinating cross-team strategic and programmatic effortsDeveloping content for internal and external communications, managing distribution through appropriate department channels (i.e., email, SharePoint, Mailman, and Teams), and managing the team intranet site(s)Manage the creation of ITS web pages (customer-facing and internal), content development, and on-going maintenanceCollaborating with the Directors of Analytics and Research IT to identify process gaps and improve established operational processesDeveloping, refining, and establishing new policies and procedures regarding best business practices, workflow, office policies, operational management, onboarding, budget submission, user access management, Help Desk routing, and Knowledge Based Document creationExtremely knowledgeable on and provide guidance to team on department-specific and UW Medicine policies and proceduresManaging contractor/vendor relationships, including review of invoices and purchase orders, developing statements of work, and tracking planned budget expendituresCoordinating the development of presentation materials for departmental level efforts and programs given to UW Medicine Directors and Executive SponsorsProviding recommendations to leadership, supporting governance activities, and identifying process improvement opportunitiesManaging and mentoring 1-2 student employeesREQUIREMENTSBachelor’s degree in Business Administration, Information Technology, or related field or equivalent education and/or experience.5+ years’ administrative experience in a complex matrix organization involving the support of senior executives and the management of various operational activities while demonstrating the following:Strong, applied analytical skills and the ability to mentor interns and/or other team membersExemplary experience writing, proofing, and editing for grammar, accuracy, and clarityExemplary communication skills in person, over the phone, and in writingStrong, applied experience independently creating, documenting, and managing various operational support processes for a teamDemonstrated experience independently managing and optimizing a workflowEvidence of the practice of a high-level of personal and professional ethical behavior, and the ability to educate others in general security standardsExemplary standards of adhering to departmental standards of confidentialityStrong applied experience managing multiple complex activities and assigning work to othersStrong, applied financial experience including managing budgets with, and the ability to guide others through, fundamental budget practices and principalsAdvanced computer skills, including Word, Access, Excel and Power PointFamiliarity with database applicationsAbility to influence others without the benefit of authorityAbility to work independently, problem solve, take initiative, set priorities, and handle multiple tasks efficiently, effectively, and in a timely mannerDemonstrated success interacting with diverse groups in a collaborative team environmentAbility to achieve goals under tight deadlinesAbility to know when to draw on team resources to achieve department/team goalsCompensation, Benefits and Position DetailsPay Range Minimum:$74,352.00 annualPay Range Maximum:$100,584.00 annualOther Compensation:-Benefits:For information about benefits for this position, visit Shift (United States of America)Temporary or Regular?This is a regular positionFTE (Full-Time Equivalent):100.00%Union/Bargaining Unit:Not ApplicableABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHERUW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.To request disability accommodation in the application process, contact the Disability Services Office at View phone number on click.appcast.io or View email address on click.appcast.io. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.SummaryLocation: Seattle, WAType: Full time