Legal Assistant - Real Estate

Legal Assistant

Porzio, Bromberg & Newman, P.C. ("Porzio"), is a highly-respected, well-established and expanding law firm with offices in NJ, NY, MA, DE, PA, and San Juan, Puerto Rico. We seek a skilled, highly organized, full-time Legal Assistant for our Parsippany office, with five years or more of administrative/office experience, to assist attorneys with various administrative matters.

Essential Functions:

• Draft engagement letters and open files for new clients and matters.
• Manage monthly legal billing, including sending out invoices, collection follow up and interacting with the Financial Services Department.
• Communications with client, including via telephone and email.
• Calendaring and setting up meetings including teleconferencing and videoconferencing.
• Submitting monthly attorney expense reports.
• Tracking and maintaining attorney bar registrations and CLE credits.
• Formatting external communications to be sent via letter or email.
• Registering attorneys for seminars and coordinating travel arrangements if needed.
• Ordering client gifts.
• Provide assistance to paralegals, other legal assistants, as needed.
• General office duties, such as opening mail, printing, scanning, copying and organizing/saving documents.
• Other assignments as assigned depending upon skill set and/or desire to broaden existing skill set.

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.

Education, Experience and Skills Required:

• Bachelor's degree or equivalent professional experience required.
• Proficiency in Microsoft Word Office Suite, Microsoft Teams and Zoom and DocuSign. Experience with iManage a plus.
• Proficient in computers/computer software/technology, generally.
• Exceptional organizational skills.
• Exceptional written and verbal communications skills.
• Ability to perform job duties independently, proactively, accurately, efficiently and timely.
• Attention to detail and follow-up.
• Exceptional interpersonal and analytical skills.

Company Benefits:

• Medical, Dental, and Vision insurance
• 401(k) retirement plan with employer matching
• Individual and Dependent Life Insurance
• Short- and Long-Term Disability
• Paid Time Off
• Paid Holidays

We are an equal opportunity employer. Women and minorities are encouraged to apply.