Buyer

Buyer

The Buyer will facilitate the procurement of materials and related services required by the company to maintain Sonny's position as a world class provider of conveyorized equipment, parts and supplies.

Job Category: Hourly/Non-Exempt

Department: Procurement

Reports To: Purchasing Manager

Hours: 8:00am – 5:00pm, additional hours as needed.

Responsibilities

Coordinate purchase orders for production materials to meet the overall production schedule

Gather and process purchase order acknowledgements, gather status updates on overdue orders, expedite parts when necessary. Maintain status notes and delivery information in database

Collaborate with Master Scheduler to determine urgency level on delays and escalate issues to Purchasing Manager

Order shop and packaging supplies. Communicate with shop personnel on urgent issues and discrepancies related to shop and packaging supplies. Order office and janitorial supplies as needed

Assist in transacting engineering changes utilizing databases. Update and maintain item master records in database, transact revision level changes, maintain inventory disposition by coordinating with Inventory Coordinators and Accounts Payable Department Inactivate obsoleted part numbers in database

Maintain current pricing files and record supplier quotations in files and database. Record cost changes in PPV Report. Submit electronic requests for quote to suppliers

Maintain orderly purchasing files, including supplier information and records. Set up new suppliers in database and ensure all required forms are gathered, properly completed, and electronically filed. Maintain Preferred Supplier List

Negotiate with suppliers for goods and services, to obtain the best price and delivery

Monitor supplier performance to determine that the supplier is capable of delivering the desired goods or services on time, in the correct quantities without sacrificing quality

Negotiate contract purchase orders when appropriate

Resolve shipment errors with supplier

Support the concept of supplier scorecards and works towards gathering and communicating supplier performance in the areas of: quality, price, delivery, and service.

Participate in correcting and transacting supplier quality issues in conjunction with Quality Department. Assist in dispositioning in-process rejections. Assist in coordinating returns to suppliers (RTV) in a timely manner

Maintain and update Vendor Relationship Module in database to ensure contact information, account terms, and account information is current

Collaborate with the Accounting Department to resolve invoice discrepancies on purchase orders

Perform other administrative tasks as requested to support department needs

Manage more challenging and complex suppliers

Buys material utilizing the MRP system

Purchase order acknowledgements & manage exceptions (quantity, price & delivery date)

Expedite parts due to late delivery or as identified in shortage reports/meetings

Blanket PO management

Understand cause of issues & recommend/implement solutions using Root Cause / Corrective Analysis

Lead supplier meetings

Work shortages and escalate shortages, ship holds, or other issues to Sr. Buyer or Manager as needed

Other duties as assigned

Qualifications

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.

Communication Skills - The ability to write clearly, succinctly, and understandably. The ability to effectively communicate and relate well to all kinds of people. Treats all people with respect, courtesy and consideration; respects differences in the attitudes and perspectives of others; listens, observes and strives to gain understanding of others.

Confidentiality - handle sensitive and confidential situations and documentation.

Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Knowledge of computers and relevant software applications - Proficient in MS Word, Excel, MS Outlook, Adobe, Power Point, and Internet Explorer. ADP payroll experience a must.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Planning/Organizing – the individual prioritizes and plans work activities and uses time efficiently and completes work in a timely manner.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Technical Knowledge – Thorough knowledge of payroll policies and procedures.

Teamwork - The ability to work effectively and productively with others. Shares responsibility with team members for successes and failures.

Working Conditions: Inside office environment.

Physical Demands: Regularly required to stand or sit and move about the facility.

Education and Formal Training:

High School Diploma or GED

2 year degree required. 4 year degree preferred.

Experience:

2 year degree required. 4 year degree preferred.

Certifications: APICS Member with CPIM Certification a plus

2+ years' experience as purchasing agent / buyer

Strong computer skills – especially Microsoft Office (excel, word), any type of computerized accounting/purchasing software package

Mechanical aptitude

Experience in manufacturing and MRP systems

Experience with a large number of suppliers

Bilingual (English/Spanish) speaker preferred

Sonny's Enterprises is the world's largest manufacturer of conveyorized car wash equipment, parts, and supplies. We are the industry leader, recognized and awarded by the International Car Wash Association for innovating new technologies to advance the industry with products proudly designed and built in the USA. Our culture thrives on finding new and better ways to accelerate what's next. We embrace change and the opportunity it produces to maximize the potential of our most valuable resource — our PEOPLE! We invite you to explore our opportunities and grow your career with us. We offer 100% employer paid medical plan. Other optional benefit programs are available to our employees and their families which include: 401(k) match, additional medical plans, dental, vision, flex spending account, short-term and long-term disability & life insurance coverage. EEO Statement Equal Opportunity Employer Sonny's is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.