HR Assistant - Recruiting and Onboarding

Job Description

Job Description

Position Summary

Air Ventures LLC is seeking an organized, detail-oriented HR Assistant to support recruiting, onboarding, and daily Human Resources operations for our multi-location restaurant organization.

The primary responsibilities of this position include posting job openings, reviewing applications, selecting qualified candidates for interviews based on established hiring criteria, coordinating interviews with hiring managers, and managing new hire onboarding setup.

The HR Assistant will also provide administrative support to the Human Resources department and corporate office, including maintaining employee information, assisting with HR systems, preparing reports, and performing general office duties.

The ideal candidate has previous recruiting, onboarding, or HR administrative experience, strong organizational skills, and the ability to work independently while following established procedures.

Essential Duties and Responsibilities

Recruiting & Onboarding

• Post and maintain job openings through the company's applicant tracking system.

• Review applications and identify qualified candidates based on established position requirements and hiring guidelines.

• Select candidates to advance to manager interviews based on established screening criteria.

• Contact candidates and coordinate interviews with hiring managers across multiple locations.

• Maintain accurate applicant information and recruiting activity within the applicant tracking system.

• Communicate with candidates and managers throughout the recruiting process.

• Coordinate new hire onboarding, including initiating onboarding paperwork and setting up new hires in company systems.

• Monitor onboarding completion and follow up on outstanding requirements.

• Assist new employees with accessing company HR systems and resolving routine access issues.

• Prepare and maintain internal job postings for union locations in accordance with established procedures and applicable collective bargaining agreements.

Human Resources Administration

• Provide daily administrative support to the HR department.

• Maintain accurate employee records and HR documentation.

• Assist employees and managers with routine HR questions and system access.

• Prepare and distribute routine HR reports and communications.

• Assign required training to newly hired or promoted managers and monitor completion.

• Assist with HR projects and other departmental needs as assigned.

• Maintain confidentiality of employee and company information.

Office Administration

• Answer incoming telephone calls and direct them appropriately.

• Maintain company telephone lists and internal contact information.

• Retrieve recruiting-related invoices and provide documentation to the Finance department.

• Assist with general administrative needs of the corporate office.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.

• Minimum of 1 year of experience in recruiting, onboarding, Human Resources, or a related administrative role.

• Experience reviewing applications, screening candidates, scheduling interviews, or coordinating onboarding preferred.

• Experience with an applicant tracking system (ATS) or Human Resources Information System (HRIS) preferred.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and meet deadlines.

• Proficiency in Microsoft Outlook, Word, and Excel.

• Ability to work independently while following established procedures and guidelines.

• Professional, dependable, and able to maintain confidentiality.

• Ability to learn new systems and processes quickly.

Knowledge, Skills & Abilities

• Ability to evaluate candidate qualifications against established job requirements.

• Strong follow-through and ability to keep recruiting and onboarding activities organized.

• Ability to communicate professionally with applicants, employees, and managers.

• Strong customer service and problem-solving skills.

• Ability to prioritize responsibilities in a fast-paced environment.

• Ability to recognize situations requiring additional guidance or escalation to HR leadership.

• Willingness to assist with a variety of HR and administrative responsibilities as needed.

Physical Requirements

The physical requirements described below are representative of those necessary to perform the essential functions of the position. Reasonable accommodations will be provided in accordance with applicable law.

• Ability to perform computer-based work and use standard office equipment.

• Ability to communicate effectively in person, by telephone, and electronically.

• Ability to move throughout the office to distribute mail, supplies, and other materials.

• Ability to occasionally lift, carry, and transport office supplies and packages.