Medical Malpractice Secretary

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Litigation Legal Secretary | Medical Malpractice

Location: Fort Lauderdale, FL
Schedule: Full-Time, Onsite

Position Overview

A respected law firm in Fort Lauderdale is seeking a Litigation Legal Secretary to provide day-to-day support to attorneys handling medical malpractice matters. The ideal candidate will have several years of litigation support experience and be comfortable managing case files, deadlines, court filings, and trial-related preparation.

This is an opportunity for an organized and dependable legal professional who can work independently, anticipate attorney needs, and manage multiple priorities in a fast-paced legal environment.

Key Responsibilities

• Provide comprehensive administrative and litigation support to attorneys.

• Organize and maintain case files throughout the life of each matter.

• Prepare, edit, proofread, and format pleadings, discovery, correspondence, and other legal documents.

• Assist with discovery preparation and service, including interrogatories and requests for production.

• Maintain attorney calendars and coordinate hearings, depositions, mediations, conferences, and meetings.

• Track important case deadlines, court dates, and filing requirements.

• Assist with trial preparation, including exhibits, trial binders, witness coordination, depositions, and hearings.

• Handle electronic filings with state and federal courts.

• Assist with opening and closing matters, conflict checks, engagement documentation, expense reports, attorney time entry, and travel arrangements.

• Coordinate virtual and in-person meetings, conference calls, and other scheduling needs.

• Provide additional administrative support to attorneys and the broader legal team as needed.

Qualifications

• 3–5 years of experience as a legal secretary or legal assistant.

• Litigation experience strongly preferred; medical malpractice experience is a plus.

• Experience with state and federal court procedures and electronic filing.

• Strong proofreading, document formatting, and redlining abilities.

• Excellent organization and attention to detail.

• Strong written and verbal communication skills.

• Advanced knowledge of Microsoft Office, particularly Word, Outlook, and Excel.

• Familiarity with legal document management systems such as iManage.

• Ability to prioritize competing deadlines and adjust to changing demands.

• Professional, dependable, and self-motivated.

• Ability to work collaboratively while also managing responsibilities independently.

• Willingness to work additional hours when necessary to meet case deadlines.

Work Environment

This is an onsite position in Fort Lauderdale supporting attorneys in a busy litigation practice. The successful candidate should be comfortable working in a deadline-driven environment and providing hands-on support throughout the litigation process.