Admin Specialist

Job Description Summary Clinical Departments, in today's healthcare setting, are at the center of rapidly changing information, technology, and resource management and procurement. The manager’s role is often consumed by administrative tasks, rather than focused on staff development, performance, and the patient experience. This position supports the Manager in managing information, material resources, and facilitating the flow of information to expedite patient care and patient throughput, which will, in turn, facilitate the manager to lead the department to success. Responsibilities And Duties 40% Administrative Duties: Collect/compile/prepare basic information for inclusion in reports or presentation materials; prepare charts, graphs and/or tables as necessary. Create forms, documents, and worksheets. Support efficient management of manager time: scheduling/coordinating meetings, appointments, conferences, calendars; prioritizing important information and determining necessary actions to be handled on a timely basis. Prepare meeting agendas and minutes, coordinate catering and/or necessary equipment needs for meetings. Open, sort, and deliver intradepartmental mail. 25% Unit Operational Duties: Maintain/process time sheets, payroll, time and attendance. Facilitate expense reimbursements. Order, track inventory and expenses for unit supplies and equipment. Maintain Leadership filing system. 15% Data Management: Oversee data collection and maintenance at the unit level including financial reports, quality reports, associate demographics, and education and competency compliance. 10% Manages patient flow into and out of the unit: Assess number of staff, patients and available open beds; assign beds in collaboration with the Clinical Leader; track full/empty beds, dirty/clean rooms, correct patient census. Communicate with patient care staff, Triage Department, Registration, other units and departments to keep patient flow moving in a timely and efficient manner. Assist nursing staff with preparing patient information for discharge, including obtaining information for transfers to ECF, Rehab, HomeCare, etc.; calling consults to care providers; answering unit phone. 5% Technical Support: Troubleshoot PCs, monitors, printers, fax machines, etc.; make appropriate referrals to the IS Department; reorder toner, paper and other limited use products, maintaining appropriate supplies and backup. 5% Other duties as assigned by Leadership. Minimum Qualifications Associate’s Degree (required). Field of study: Office Administration. Minimum 3 years of administrative experience (in lieu of Associate’s degree). Work shift: Day. Scheduled weekly hours: 40. Department: Cardiovascular Unit 2. Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all persons in all aspects of the associate‑employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment. #J-18808-Ljbffr Berger Health System