Transaction Coordinator & Seller Concierge

Job Description

Job Description

Transaction Coordinator & Seller Concierge

Real Estate Investing | Hybrid | Lake Mary, FL

At Easy Sell FL, we believe real estate is about more than buying houses—it's about helping people navigate some of the most difficult seasons of their lives.

Whether someone is facing foreclosure, handling an inherited property, going through a divorce, or simply overwhelmed by a home they can no longer manage, our mission is to provide honest solutions with integrity and exceptional service.

We're looking for a highly organized Transaction Coordinator who thrives in fast-paced environments, enjoys solving problems, and genuinely cares about creating an outstanding experience for every seller.

This isn't a traditional transaction coordination role.

You'll become the primary point of contact for our sellers after they go under contract, guiding them through the entire closing process while coordinating with title companies, buyers, agents, vendors, and internal team members to ensure every transaction reaches the finish line.

If you're someone who stays calm under pressure, enjoys solving unique challenges, and takes pride in making sure nothing slips through the cracks, we'd love to meet you.

Why Join Easy Sell FL

• Own the transaction from contract to close. You'll become the operational quarterback for every file, ensuring sellers, buyers, title companies, and everyone involved stay informed and on schedule.

• Every day is different. Our transactions often involve distressed properties, probate, title issues, occupied homes, and unique situations that require creativity and problem-solving—not simply checking boxes.

• Join a company on a rapid growth trajectory. Since launching in 2021, we've grown 30–100% year over year, and we're on track to reach our next major growth milestone within the next 12 months. As we continue expanding into new markets, you'll have the opportunity to grow into a leadership role and help build the systems and processes that support our next chapter.

• Hybrid flexibility. After your initial training period, you'll transition into a hybrid schedule while remaining closely connected with the team.

• Work for a company that gives back. We're a faith-driven team that believes business should make a positive impact. Each quarter, we support local charities chosen by our employees and have donated thousands of dollars to organizations serving our community—from homeless and animal shelters to food pantries and women's support organizations. We also look for opportunities to help homeowners facing difficult circumstances because serving people comes first.

We're committed to helping our team build long-term success, both professionally and personally. From ongoing mentorship and access to top industry masterminds, workshops, and training programs to guidance on building wealth through real estate investing, you'll be supported in reaching your goals inside and outside of work.

•Join a team that genuinely enjoys working together.

We believe great culture doesn't happen by accident. From monthly team outings and quarterly trips to catered weekly lunches, gym sessions, and a collaborative office environment (complete with snacks, coffee, and even a pickleball court), we make time to celebrate wins, build relationships, and have fun along the way.

The Opportunity

As our Transaction Coordinator & Seller Concierge, you'll own every administrative and logistical aspect of the transaction once a property goes under contract.

You'll become the seller's primary point of contact while coordinating with title companies, buyers, agents, lenders, vendors, and internal team members to ensure every transaction closes smoothly and on time.

This role combines transaction coordination, customer service, problem-solving, and operational excellence.

Some transactions will be straightforward.

Others may involve title defects, probate delays, liens, occupancy issues, upset sellers/buyers, moving logistics, or unexpected challenges that require persistence, communication, and creative problem-solving.

Rather than escalating every issue, you'll be trusted to work the problem, communicate proactively, and keep everyone moving toward a successful closing.

What You'll Do

• Manage every transaction from contract through closing.

• Serve as the primary point of contact for sellers throughout the transaction.

• Coordinate with title companies, buyers, lenders, agents, escrow officers, and vendors.

• Track all contract deadlines, contingencies, inspections, and closing timelines.

• Resolve title issues, missing documentation, liens, judgments, probate delays, and other transaction obstacles.

• Maintain accurate transaction files and ensure all documents remain complete and organized.

• Communicate proactively with all parties so no one is left wondering what's happening.

• Capture client reviews, testimonials, and referrals following successful closings.

• Continuously improve processes and help build scalable systems as the company grows.

Requirements

Who You Are

You're someone who naturally notices details that others miss.

You don't panic when things go wrong—you come alive. Even with great planning, you know unexpected issues are inevitable. Instead of getting frustrated or overwhelmed, you take ownership, solve the problem, and keep everything moving forward

Instead of waiting for someone else to solve a problem, you're already working toward a solution.

Most importantly, you genuinely care about people.

You understand that many of our sellers are experiencing stressful life situations, and you know how to communicate with empathy while confidently guiding them through the process.

What We're Looking For

• 2+ years of experience in transaction coordination, real estate, title, escrow, mortgage, or another highly coordinated customer-facing role.

• Exceptional organizational skills with outstanding attention to detail.

• Experience managing contracts, deadlines, documentation, and multiple moving pieces simultaneously.

• Strong written and verbal communication skills.

• Ability to remain calm while managing multiple active transactions.

• Resourceful problem solver who enjoys figuring things out independently.

• Comfortable navigating difficult conversations with professionalism and empathy.

• Experience with real estate CRMs, Google Workspace, e-signature platforms, and digital transaction management tools.

Bonus Points For:

• Investor or wholesale real estate experience.

• Distressed property, probate, novation, subject-to, or cash transaction experience.

• Experience with RESimpli or similar CRM platforms.

Benefits

Compensation

We believe great coordinators create exceptional client experiences—and we reward them accordingly.

• $50,000 base salary

• Closing bonuses that reward successful and on-time closings
-$150 for every transaction that closes

-$300 for every transaction that closes on time

• Referral bonuses for referrals that result in closed transactions
-Earn 8% of the deal spread for every referral you generate that closes.

-A typical referral bonus is approximately $2,000 per closed deal.

• Realistic first-year earnings of $60,000-$70,000+, with six-figure potential as the company scales and deal volume grows

• Hybrid work schedule following onboarding

• Paid Time Off

• Ongoing training and professional development

About Easy Sell FL

Easy Sell FL helps homeowners throughout Central Florida find honest, stress-free solutions for difficult real estate situations.

We're a small but rapidly growing team committed to doing business differently—with integrity, transparency, and genuine care for every client we serve.

As we continue growing, we're looking for people who want more than just a job. We want team members who enjoy building systems, improving processes, and growing into future leadership opportunities.

Ready to Join?

If you're an organized, proactive professional who enjoys solving problems, helping people, and becoming an essential part of a growing real estate company, we'd love to hear from you.

Apply with your resume and complete the following Job Fit Assessment:

-Assessment