Purchasing Assistant

Purchasing Assistant Position Summary The Purchasing Assistant supports the Manager, Purchasing and Contracts with a variety of bidding, contracting and purchasing duties. Essential Job Functions and Responsibilities Perform job duties from the assigned campus or work location. Assist with developing, releasing and overseeing competitive bids and contracts for a cost‑effective procurement process College‑wide. Assist with processing purchase orders and setting up new vendors and users in Banner and SciQuest/Jaggaer. Assist with managing procurement card (Pcard) purchasing activities and reporting. Manage the institution’s copier contract and activities. Train new and existing users in SciQuest/Jaggaer. Assist with quarterly and annual TBR reporting. In the manager’s absence, serve as the SciQuest/Jaggaer administrator and manage the Banner and SciQuest/Jaggaer purchasing system and associated files including reviewing, approving or returning requisitions, reviewing and verifying bid and/or contract documentation, maintaining up‑to‑date accounting codes, approval workflows and purchasing history files, diagnosing and troubleshooting the SciQuest/Jaggaer system, and responding to questions pertaining to Banner and SciQuest/Jaggaer. Assist central receiving as needed with the delivery of all shipments received to various departments. Picks up, processes and delivers all College mail delivered by USPS and assists with mail courier delivery services on an as‑needed basis. Coordinate removal of surplus property as needed. Provide functional guidance to central receiving staff and supervise as needed in the absence of the manager. Required Qualifications Associate’s degree Three years’ relevant experience Possess a valid Tennessee driver’s license and have a favorable motor vehicle record. Out of state applicants must obtain a Tennessee driver’s license within thirty (30) days of hire. Preferred Qualifications Bachelor’s degree Working knowledge of Banner and SciQuest/Jaggaer electronic purchasing system Prior experience working in higher education Experience using Microsoft Excel and Access Knowledge, Skills and Abilities Ability to communicate clearly, accurately and concisely, both verbally and in writing, with high attention to detail. Excellent customer service skills on the phone, in‑writing and in person. Ability to learn and follow Nashville State and Tennessee Board of Regents policies and procedures. Ability to learn department‑specific software and databases, as well as the ability to accurately perform data entry and retrieval. Ability to train and mentor. Ability and willingness to work any assigned shift. Ability to travel within the service region in a College‑owned vehicle. #J-18808-Ljbffr