Payroll & Benefits Administrator

Job Description

Job Description

Hancock County Distribution Center seeks experienced and detail-oriented Human Resources Payroll & Benefits Administrator to join the HR team and work ON-SITE . Will be responsible for the administration of multi-state payroll and employee benefits programs while ensuring compliance with federal, state, and local regulations.

Primary Responsibilities

Payroll Administration

• Accurately process multi-state payroll (including but not limited to OH, PA, NY, MS).
• Maintain and audit payroll records, files, and tax documentation to ensure compliance with federal, state and local laws.
• Monitor changes in payroll-related legislation and initiate necessary updates to internal processes.
• Calculate and apply deductions such as garnishments, child support orders, and other wage assignments.
• Reconcile payroll data with accounting systems; assist in month-end close and payroll-related journal entries.
• Prepare and distribute required payroll reports and summaries to leadership and finance departments.
• Respond to payroll inquiries from employees with professionalism and confidentiality.
• Coordinate year-end processing including W-2s, ACA reporting, and other compliance reporting.

Benefit Administration

• Oversee benefits programs, including health, dental, vision, life insurance, 401(k), COBRA, FMLA, and voluntary benefits.
• Manage employee enrollments, benefit changes, and terminations within multiple benefit platforms and ensure accuracy of deductions in payroll.
• Ensure compliance with ACA, HIPAA, ERISA, and other applicable benefits laws and regulations.
• Provide clear and timely communications to employees regarding benefit offerings, open enrollment, and eligibility.
• Reconcile monthly benefit invoices and resolve discrepancies with carriers and vendors.
• Assist in the development of benefit-related policies, procedures, and training materials.

HR Compliance & Support

• Assist in onboarding and offboarding processes related to payroll and benefits.
• Partner with employees, managers, HR, finance, and other personnel at various locations as necessary.
• Partner with HR and Finance teams to support budgeting, forecasting, and workforce planning activities.
• Prepare and submit required filings such as PCORI, COBRA notifications, NYFPL, and others as needed.
• Support internal and external audits related to payroll, benefits, and HR compliance.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum of 3-5 years of experience in payroll and benefits administration.
• Strong knowledge of multi-state payroll laws and tax regulations.
• Familiarity with regulations and practices in OH, NY, PA, MS.
• Experience with Paycor HRIS or similar payroll platforms required.
• Ability to work independently, manage multiple priorities, and meet strict deadlines.
• Strong proficiency with Microsoft Office Suite

70-75K + Benefits pkg. / DIRECT HIRE / ON-SITE NOT REMOTE POSITION

Equal Opportunity Employer