Housing Specialist, Special Programs

Support Families. Ensure Stability. Make an Impact. Are you detail-oriented, people-focused, and passionate about helping others access safe, affordable housing? INLIVIAN is looking for a Housing Specialist to play a key role in supporting families through the Housing Choice Voucher Program (HCVP). Title Housing Specialist / Special Programs Reports To Housing Choice Voucher Program (HCVP) Recertification’s Manager Department / Division Operations / Housing Choice Voucher Program (HCVP) FLSA Status Non-Exempt What You’ll Do Guide participants through recertifications, rent calculations, and housing processes. Review and verify eligibility, income, and documentation. Prepare and process HUD-required forms (including HUD-50058). Conduct participant interviews and explain program requirements clearly. Maintain accurate records and ensure compliance with HUD regulations. Collaborate with team members to support program success. What You Bring Strong customer service and communication skills. Attention to detail and ability to manage multiple tasks. Experience in housing, social services, or administrative support. Ability to work with diverse populations with professionalism and empathy. Basic math and computer skills. What You’ll Gain Opportunity to earn industry certifications (HCV, EIV, Rent Calculation, Fair Housing). Meaningful work that directly impacts families in your community. A collaborative, mission-driven team environment. Career growth in the affordable housing field. Minimum Qualifications High School Diploma or GED. 1-3 years of relevant experience (housing or social services preferred). Why Join INLIVIAN? Because your work matters. Every file you process, every conversation you have, and every family you assist helps create stronger, more stable communities. Responsibilities Answer inquiries concerning policies and practices associated with the application and/or re-examination processes in a courteous and professional manner or route/direct inquiries to appropriate staff. Assist in coordinating background information checks of tenants to be recertified. Assist in performing final eligibility verifications. Contact eligible applicants to offer available units in accordance with Agency policies and procedures and program requirements. Conduct home visits for elderly and disabled clients as appropriate. Serve as point of contact for agencies involved in the targeted special programs. Verify client data in accordance with HUD’s Code of Federal Regulations and the INLIVIAN Administrative Plan Housing Occupancy Plan. Review lease documents for accuracy and completeness prior to execution of leases by authorized personnel. Assist in accurate and timely preparation of Form HUD-50058 and Notice of New Rent Change. Assist in collection and review of interim transfer and re-certification information, and coordinate evaluation, verification, and calculation of information and rent for recertification and move-in. Explain rent calculation to tenants and assist with completion of recertification materials as assigned. Assist in preparing and sending appropriate notices of rent adjustments in accordance with HUD regulations. Conduct re-examination with tenants as assigned, following proper verification methods/processing for each re-examination in accordance with HUD and Agency policies and procedures. Assist in examination and resolution of income discrepancies as necessary. Accurately enter move-in and move-out data into system, as needed. Process and maintain files and correspondence associated with the leasing/occupancy process in an accurate and timely manner. Review resident/applicant files/folders and verification forms for accuracy and completeness and accurately input data into computer in a timely manner. May compile statistical data and prepare reports related to completed recertification, applicant folders, occupancy, and residents within level of expertise. Ensure privacy and maintain security of confidential materials. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets. Perform other duties as assigned. Education and Experience High School diploma or possession of a certificate of equivalence of High School Achievement (GED) and one (1) year of relevant experience, plus two (2) to three (3) years’ experience in the housing or social services field, or an equivalent combination of education and experience sufficient to fulfill essential position functions. Must serve as a Housing Specialist for two (2) years. Certifications Housing Choice Voucher Specialist with Occupancy Specialist Rent Calculation with Enterprise Income Verification System (EIV) Fair Housing Knowledge and Skills Ability to learn federal, state, and local laws, rules, and regulations and Agency policies and procedures pertaining to public housing as appropriate to position. Working knowledge of interviewing techniques and record maintenance. Ability to meet and deal tactfully and courteously with the public. Ability to understand and follow moderately complex written and oral instructions, communicate and relate to persons of diverse backgrounds and abilities. Ability to make routine decisions in accordance with established administrative rules, regulations and policies, to explain the re-examination process to tenants in an objective and impartial manner. Working knowledge of the operation of the Agency’s computer system and applicable software. Knowledge of basic math principles sufficient to perform essential job functions. Ability to prepare clear, concise reports and make appropriate recommendations within scope of responsibility. Ability to use basic office equipment such as telephone, fax, copier, and computer. Ability to communicate clearly, concisely, verbally and in writing. Ability to establish and maintain an effective working relationship with other employees. Ability to deal effectively with situations requiring tact and diplomacy. Supervision Controls The employee receives instructions and supervision from the HCVP Recertification’s Manager and Lead Housing Specialist. The employee receives specific instructions when complaints are brought to the attention of the supervisor, and when the supervisor is contacted by the employee for direction. The employee's work is reviewed frequently and closely for accuracy, conformance to Agency policies, and attainment of objectives. The Housing Specialist/Special Programs has no supervisory duties. Guidelines The employee performs routine duties by following established HUD targeted special program and Agency policies and procedures. These guidelines cover most job-related situations and the employee may use independent judgment in making some decisions within established parameters and area of expertise as appropriate to the situation. If guidelines do not cover a situation, the employee normally consults the supervisor. Guidelines are generally specific and clear. Complexity The employee performs a variety of related, routine, and generally repetitive tasks. The course of action is determined by the supervisor and by established procedures. The employee may coordinate, integrate, and/or prioritize tasks. Scope and Effect The employee's work affects resident families, managers, other agencies, and other Agency personnel. The employee's efforts can enhance the Agency's continuing efforts to provide adequate leased housing to Section 8 targeted special program families on a timely basis and at reasonable rates. Personal Contacts Personal contacts are with all of the above persons and groups. The purpose of such contacts is to obtain and provide information and verify, document and record information submitted by residents, and other Agency activities. Physical Requirements Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files, records, and office supplies, and eyestrain from working with computers and other office equipment. Must be able to sit and/or stand for up to eight hours at a time while performing work duties. Must be able to bend, stoop, push, and pull in the performance of office related duties. Must be able to use fingers bilaterally and unilaterally to operate office equipment. Must be able to establish and maintain effective working relationships with co-workers and clients and perform essential job functions in an environment that will sometimes include increased levels of work-related stress. Must have vision and hearing corrected to be able to operate office equipment and fulfill essential job functions. Must maintain punctuality and attendance as scheduled. An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above. Work Environment Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted, and ventilated. Other Requirements Must possess a valid State of North Carolina or South Carolina driver’s license and regularly participate in continuous improvement and education. Must work with the highest degree of confidentiality. Ready to make a difference? Apply today and help open doors to opportunity. #J-18808-Ljbffr INLIVIAN