Associate Director of Admissions

The Quad Preparatory School

Associate Director of Admissions

Immediate Opening

Classification: Full-time, Exempt

Reports to: Chief Admissions & Enrollment Officer

Annual Salary Range: $90,000 - $120,000

At Quad Prep, we are on a mission — to transform the lives of neurodiverse, twice-exceptional people by redefining the experience of school. Through the collective, collaborative, and empathic work of our teachers and clinicians, we are empowering our students to engage with the exciting and wonderful diversity of this world.

Now in our 2nd decade, we are excited to welcome fellow innovators and collaborative colleagues to our team to be a part of this inspiring and impactful mission. At Quad Prep, a New York State Association of Independent Schools (NYSAIS) Accredited School, we are eager to create challenging and engaging learning experiences for our students, to seek diverse perspectives, and to work together to continuously refine and redefine best practices in neurodiverse education. The Quad Preparatory School actively seeks to advance diversity through its programs and hiring.

Why work at Quad Prep?

• ACCREDITED SCHOOL: Quad Prep was recognized as an outstanding school when it received accreditation through NYSAIS.
• COMMUNITY: We are committed to building a joyful and inclusive culture where everybody is celebrated for who they are.
• COLLEAGUES: Our colleagues are inspiring, consummate innovators and are at their happiest collaborating to create personalized solutions for each student.
• STUDENTS We guarantee that you will learn something eye-opening every single day from our students — and have a lot of joy and laughter along the way!
• DEEP PROFESSIONAL LEARNING: Quad Prep supports mission-driven educators and clinicians to grow their professional skills and influence in the neurodiversity educational space. Close collaboration with colleagues, coaching from supportive leaders, and thoughtful, in-depth professional learning programs keep us growing.
• GENEROUS AND COMPREHENSIVE BENEFITS
  • Health: Medical, Dental, Vision
  • Student Loan repayment
  • Retirement Plan contribution
  • Group Life Plan
  • Disability Insurance
  • Generous Parental Leave
• WORK LIFE BALANCE: In addition to vacation and sick time, there are approximately 21 scheduled school closure days throughout the calendar year, including a full week off during the first week of the December break. We also provide supervision each week to support your professional growth while limiting the number of after-work hours needed. Our goal is to help you live the life you want—both inside and outside of school.

Who We Are

(If Quad Prep is for you, you'll read what's below and feel, "That's me!")

At Quad Prep, we are guided by values that we hold dear and we have developed an innovative set of practices to meet our mission. We are:

Groundbreaking: We ignite our students’ growth and are passionate about Quad’s futures. You are:

• Passionate about our work and our mission
• Creative and excited to support students, families and colleagues in meaningful ways
• Excited to help develop new, and improve best practices that advance our mission and vision
• Able to set high expectations for yourself and find effective ways to meet them

Collaborative: We function with an exceedingly deep degree of collaboration. You:

• Communicate effectively with colleagues
• Seek to understand yourself and others in order to welcome new perspectives
• Are generous of spirit and willing to give and receive feedback and input freely
• Are kind, welcoming, and inclusive

Trustworthy: We are steadfast and are accountable to our students, community and each other. You:

• Can be counted on to do what you say you will do
• Have a high level of ownership for personal and team results
• Can purposefully develop skills to find success in your work and our learning community
• Ask for support when you need it
• Project an unflappable, firm, and kind presence to our students

Constantly Learning and Growing: We value continued growth and learning. You:

• Seek opportunities to learn and grow in your professional practice
• Support colleagues by sharing best practices and nurturing their learning
• Help the organization grow and improve by developing and sharing new ideas and approaches

Resourceful: At Quad Prep, we dig deep to meet our mission. You:

• Are highly effective and dedicated
• Show initiative
• Display good judgment and sensibility
• Excellent at supporting school inside and outside the classroom

Flexible: At Quad Prep, we never give up on each other and are driven by the ethos of “not if, but how.” You are:

• Open to new ideas
• Nimble in fluid, changing environments
• Excited by growth, change, and innovation

WHAT YOU’LL DO

The Associate Director of Admissions and Enrollment is a key member of the Admissions and Enrollment team and a visible, welcoming face of the school to prospective and current families. Reporting to and working in close partnership with the Chief Admissions and Enrollment Officer, the Associate Director of Admissions works closely with the Associate Director of Community Affairs to help lead and execute the full cycle of admissions, re-enrollment, and exmissions for students across both campuses. This is a heavily parent-facing role: the Associate Director will regularly be the first and most consistent point of contact for prospective families, and is expected to represent the school's mission, culture, and program with warmth, professionalism, and genuine enthusiasm at every touchpoint, from an individual family meeting to a public presentation. The ideal candidate combines outstanding relationship-building and communication skills with rigorous organizational discipline, sound judgment, and a deep, authentic understanding of the school's mission and community.

Our Associate Director of Admissions:

• Embodies, promotes, and communicates the school's mission and core values, making them the center of all decisions and actions.
• Represents the school as a positive force within our parent community.
• Models an exemplary, collaborative, and rigorous work ethic.
• Understands and promotes the standards and policies of the school, providing stewardship as standards and policies evolve.
• Respects, affirms, and protects the dignity and worth of each member of the community and exhibits moral and ethical behavior.
• Takes an active part in the full life of the school.
• Fosters a partnership between staff and families to create a positive environment for students' academic and social-emotional learning, with particular sensitivity to the needs of 2e learners.
• Sets professional boundaries, collaborating with constituents within those boundaries.
• Is a life-long learner who enhances his/her skills, using state-of-the-art technologies to maintain high standards of performance to efficiently and effectively produce work products.

KEY RESPONSIBILITIES

Admissions Program Leadership and Execution

• Support the Chief Admissions and Enrollment Officer in leading and executing the school's program of admissions and exmissions of students to and from the school.

• Participate in weekly admissions committee meetings, reviewing applications alongside fellow committee members and contributing thoughtful, mission-aligned input to admissions decisions.

• Help maintain all admissions records and systems with excellent attention to detail and a high degree of organization, ensuring data integrity and confidentiality throughout.

• Use the school's online admissions platform and related systems proficiently, both to manage the office's workflow and to support a smooth, positive experience for families.

• Maintain exmissions records and provide relevant paperwork and documentation to families and school offices as needed.

• Collaborate with the Associate Director of Community Affairs to ensure all aspects of the admissions and enrollment process run smoothly

Family and Prospective Student Engagement

• Organize and personally lead admissions tours for prospective families, presenting the campus, program, and community in an engaging and informative way.

• Support the Chief Admissions and Enrollment Officer administratively with re-enrollment meetings for current families.

• Support applicant visits, including coordinating logistics and ensuring a warm, well-organized experience for visiting students and families.

• Conduct enthusiastic and effective meetings and tours for prospective families and for professionals who serve as referral sources, including educational consultants and outside evaluators.

• Support other admissions and community events throughout the year, including open houses, information sessions, and yield events.

External Representation and Communication

• Represent the school at networking meetings, community gatherings, school fairs, and conferences.

• Present the school to prospective students and parents, serving as an enthusiastic ambassador who deeply understands and can articulate the school's mission and program.

• Represent the school's mission and culture consistently across all communications, and communicate confidently and effectively in settings ranging from one-on-one meetings to public speaking engagements.

General Support and Professional Conduct

• Support the school and its leadership in furthering the goals of the admissions and enrollment program.

• Maintain a consistently calm, enthusiastic, friendly, and positive attitude in all interactions and circumstances.

• Model a work ethic and professional demeanor that is rigorous, exemplary, ambitious, flexible, empathetic, collaborative, and responsive.

• Perform other duties as assigned by the Chief Admissions and Enrollment Officer.

REQUIRED SKILLS, EDUCATION & EXPERIENCE

• Bachelor's degree required.

• Prior experience in admissions, enrollment management, or a related family- or client-facing role, ideally within an independent or nonprofit school setting; experience with gifted, twice-exceptional (2e), neurodiverse, or learning differences populations is a plus.

• Exceptional interpersonal, verbal, and written communication skills, with the ability to build rapport quickly and represent the school with warmth and credibility.

• Strong organizational skills and meticulous attention to detail, with the ability to manage multiple concurrent processes, deadlines, and confidential records.

• Demonstrated proficiency with admissions management software and general office technology (e.g., online application platforms, CRM/database systems, Microsoft Office or Google Workspace); ability to learn new systems quickly.

• Comfort and confidence with public speaking and presenting to groups of varying sizes.

• Genuine enthusiasm for the school's mission, and the flexibility to work occasional evenings and weekends for tours, events, and fairs.

• Ability to travel regularly between the school's two campuses.

Preferred Experience

Experience working with and knowledge of the NYC independent/Guild school community

WORK ENVIRONMENT:

This job operates in a school setting. The Lower School is located on the 4th floor of one building and the Upper School is located on the 1st, 5th and 6th floors of another building, administrative suite in a separate location; all buildings have elevators. This role requires regular walking to various locations around the school and occasionally traveling back and forth between campuses located approximately two blocks away.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk and listen. This position is active and involves continuous standing, walking, and climbing stairs. The employee must occasionally lift and/or move items under 10 pounds. Typing is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION TYPE AND EXPECTED HOURS OF WORK:

This is a full-time exempt position in an educational facility which is open eight hours a day. Administrative staff work year-round, including summer. Workloads and demands ebb and flow with seasons and situations, and it is expected that work outside of work hours will be required to manage surges and busy times of year. Evening and weekend events will occur throughout the year. In general, though, hours are Monday-Friday 8am - 4pm.

COMPENSATION AND BENEFITS:

Compensation is dependent upon experience and degree obtained.

At Quad Prep full-time (or over 30 hours per week) employees will have access to a full range of benefits, including medical, dental, and vision coverage; Health Savings Account (HSA), Flexible Spending Account (FSA), pre-tax transit, and dependent care (DC FSA) accounts; a 401K match, and student loan repayment contributions (after one year of employment); and a range of professional development opportunities, including our First Year Support Program for all new faculty and staff, our Leadership Development Institute for those interested in gaining supervisory experience, and our Administrative Retreat held at the start of each school year.

Application

Please be sure to submit a detailed cover letter along with your resume.

Want to learn more about Quad Prep? Connect with us!

***Note that currently, all employees are requested to be fully vaccinated and boosted for COVID-19. In the event of an outbreak of COVID-19 or any other communicable or infectious disease, or any public-health condition designated by the New York State Commissioner of Health, that in the School's sole discretion requires operational changes, the School reserves the right to establish and modify health and safety protocols, including requiring vaccination and/or vaccine boosters, testing, or other health requirements and requests for proof of compliance. ***

ADA/AAP/EEO Statement: The Quad Preparatory School is committed to the full inclusion of all qualified individuals. We take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our People and Culture department at View email address on us.fitly.work.

The Quad Preparatory School is based on an inclusive philosophy that does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, marital status, creed, sexual orientation, familial status, citizenship, veteran or military status, or any other characteristic protected by law in its hiring procedures and policies.