Senior Associate, Administrative Support (Administrative Assistant)

Nordson Medical, a global leader in Interventional Solutions, Fluid Components, and Surgical Solutions, is seeking an experienced and highly motivated individual to join our team. We are committed to creating a diverse and inclusive workplace, and we are looking for candidates who share that same commitment. Summary of the role As a member of our team, you will have the opportunity to work in a dynamic and collaborative environment, where your ideas and contributions will be valued and respected. Job Summary The Administrative Assistant provides advanced administrative support to the Vice President of Medical Interventional Solutions. This position serves as a trusted partner in managing schedules, coordinating meetings and events, arranging travel, and preparing reports and presentations, The role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. This individual must interact seamlessly across a broad range of other senior leaders and individuals. Essential Job Duties and Responsibilities Prepares communications such as memos, emails, invoices, reports, and other correspondence and documents Maintains and coordinates Outlook calendars for the VP and designated leadership team members (as needed) Coordinates meetings (internally and externally), manages agendas, advance materials and mailings with attention to detail, editing and formatting Assists with regular communication and project needs of the VP including drafting presentations, word documents, and basic excel files Exercises sound judgement when handling sensitive, confidential, and proprietary information and interactions with executives, customers, and employees Supports logistics for leadership team meetings, including hotel reservations, transportation, catering, receptions and off-site meeting space as needed Prioritizes conflicting needs and handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures Facilitates domestic and international travel arrangements for the VP and designated leadership team members (as needed) Processes and reconcile expense reports and reimbursements for the VP and designated leadership team members (as needed) Arranges meetings (town halls, department meetings, others as assigned) on behalf of the VP Manages departmental purchases using the corporate credit card and reconciles monthly statements in accordance with company policies Maintains organized filing systems (physical and digital) and ensures timely access, retrieval, storage and archiving of documents Maintains memberships, subscriptions, licenses, and services for the VP Develops and maintains efficient administrative processes and procedures Other duties as assigned Education and Experience Requirements Education: Associates degree or equivalent experience in an administrative or executive assistant role Experience: Minimum of 3 years professional administrative assistant experience Advanced proficiency in Microsoft Office suite; Outlook, Teams, Word, Excel, and PowerPoint Proven professional written, verbal, and interpersonal communication skills Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Preferred Skills and Abilities Excellent organizational and time management skills Strong detail orientation, dependable and able to handle multiple priorities with a high degree of flexibility Self-motivated with professional judgement and the ability to anticipate needs of VP and senior leadership teams Maintain professionalism with adaptability under all circumstances Proactive, self-driven problem solving skills Working Conditions and Physical Demands Office environment. Minimal travel required, usually locally, but could also include international, to assist with execution of board meetings and events. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions Travel Required Minimal About Nordson Medical At Nordson MEDICAL, you don't have to be a doctor to help save lives. We are the global expert in the design, development, and manufacturing of complex medical devices and component technologies. By joining our team today, you will help us bring innovative ideas to life. Nordson MEDICAL is a global team that works to create components for life-saving medical devices. We offer supportive culture in a growing and dynamic work environment. Whether you're just beginning your career or you're a seasoned professional, there's a place for you to belong at Nordson MEDICAL. We offer hourly and salary positions in production, maintenance, customer service, quality, engineering, and more. We actively invest in our teams to help you build your skillsets and advance your career. At Nordson, we believe that anything is possible. We empower our global team of employees to engineer, manufacture, and market innovative products and systems that are essential to everyday life. These differentiated products and systems are used for precision dispensing and processing and serve a variety of end markets, including packaging, transportation, medical, and electronics. Founded in 1954, we are guided by our values of integrity, respect for people, customer passion, energy, and excellence. We care for our employees and provide them with opportunities to advance their careers and make an impact, inside and outside of work. Nordson is headquartered in Westlake, Ohio, and has direct operations in more than 35 countries to support our products and systems with application expertise and a direct global sales and service organization. #J-18808-Ljbffr Nordson