Recruiting Coordinator

Recruiting Coordinator

Hybrid (4 days onsite, 1 day remote) – Brisbane, CA

To get the best candidate experience, please consider applying for a maximum of 3 applications within 12 months to ensure you are not duplicating efforts.

Applicants must be authorized to work for any employer in the U.S. on a long-term basis. We are unable to sponsor or assume sponsorship responsibilities for employment visas at this time.

About Odoo

Odoo is an open-source enterprise resource planning (ERP) platform that helps companies manage and streamline their operations through a single, integrated system. Our modular suite of business applications—covering everything from accounting and inventory to CRM and project management—works together seamlessly to support efficiency and growth. Learn more about us here.

About the Job

As our first Recruiting Coordinator , you will play a foundational role in building the systems and processes that power recruiting at Odoo. You will partner closely with recruiters and hiring teams to create structure, improve coordination, and deliver an exceptional candidate experience as we scale.

Responsibilities

Recruiting Operations & Process Support

• Partner with Recruiting, HR, and Operations to support smooth and consistent recruiting processes as the team scales
• Help maintain structure across scheduling, candidate communication, interview logistics, and recruiting coordination
• Work across our ATS, Google Calendar, Discord, text, and other tools to support day-to-day recruiting operations efficiently
• Maintain accurate candidate records, pipeline hygiene, and data integrity across systems
• Assist with recruiting dashboards, reporting, and operational tracking to help improve pipeline visibility
• Flag process inefficiencies or gaps and partner with the team on practical improvements

Job Board & Recruiting Support

• Support job posting execution across multiple platforms, ensuring accuracy, consistency, and timely updates
• Help monitor job posting performance and support adjustments to improve candidate flow and lead quality
• Assist with top-of-funnel recruiting efforts, including disqualification question management, referrals, and sourcing coordination
• Track recruiting sources and support reporting on funnel effectiveness as needed

Assessment & Team Support

• Support candidate assessment administration by tracking submissions, maintaining evaluation data, and ensuring hiring teams have the information they need
• Help maintain SOPs, templates, and recruiting documentation to keep processes organized and scalable
• Provide support on recruiting projects, process updates, and operational initiatives as needed

What We’re Looking For

• Strong systems thinker who enjoys creating processes, structure, and operational efficiency
• Experience improving workflows, reporting, or recruiting operations in a fast-paced environment
• Highly organized with strong attention to detail and the ability to manage competing priorities
• Comfortable navigating ambiguity, building from scratch, and learning new systems and tools quickly
• Strong communication skills with a candidate-first mindset
• Proactive, resourceful, and energized by solving problems and improving how teams operate

Nice to Have

• Experience in high-volume recruiting coordination, people operations, or a fast-paced startup environment
• Experience building or improving processes and workflows

Compensation and Perks:

• Healthcare, Dental, Vision, Life Insurance, FSA, HSA Matching, 401K Matching, and Commuter Benefits
• PTO (Paid-time-off), paid sick days, and paid holidays
• Employee Assistance Program: 3 X 1-hour telehealth calls with certified mental health professionals
• $100 towards a work-from-home office setup
• Evolve in a nice working atmosphere with a passionate, growing team!
• Chef-prepared lunches - snacks, fruit, and coffee/drinks on tap!
• Company-sponsored events for groups of 6+ employees

The estimated annual compensation range for this role is $75,000-$85,000. Please note that actual salaries may vary within, above, or below this range based on factors such as education, training, experience, professional achievement, business needs, and location.

Ensuring a diverse and inclusive workplace where we learn from each other is core to Odoo's values. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and a pleasant and supportive place to work. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment-qualified applicants with arrest and conviction records.