Municipal Services Emergency Management Planning Specialist

Job Description

Job Description

BASIC FUNCTION OF POSITION:

The EM Municipal Services Planning Specialist serves as support for existing municipal emergency management personnel. Provides technical assistance related to the development, implementation, and evaluation of emergency management programs. Responsible for a wide variety of activities in planning, preparedness, prevention, mitigation, response, and recovery. Responsible for creating, reviewing, or updating a variety of municipal All-Hazards emergency plans (i.e., Emergency Operations Plan (EOP)/Comprehensive Emergency Management Plan (CEMP), Mitigation, debris management, etc.).

SUPERVISION RECEIVED:

Works under the direction of the designated municipal level official designated by the participating municipality and/or district (i.e. Mayor, City Manager, Municipal Emergency Manager) with minimal supervision. UFA Administrative supervision is provided by the UFA Emergency Management Director and Deputy Director. Expected to function independently by using initiative to plan and carry out assignments.

SUPERVISION EXERCISED:

None

PRINCIPAL RESPONSIBILITIES:

The following list describes several of the essential functions of this position. This list may be supplemented as necessary:

• Serves as an Emergency Management Planner in support of the planning, development, coordination, and operation of the specified municipal community-wide emergency management program.
• Reviews, maintains, and develops emergency management plans/annexes for organizations within the participating municipalities, including assisting with conducting vulnerability and risk assessments of critical sites and infrastructure.
• Contributes to the development of emergency plans, researches risk and makes recommendations.
• Ensures planning efforts comply with local, State and Federal programs (i.e. the National Incident Management System (NIMS), Emergency Support Functions (ESFs), Comprehensive Emergency Management Plan (CEMP)/Emergency Operations Plan (EOP) frameworks, Mitigation/Recovery, and the Emergency Management Accreditation Program (EMAP), etc.).
• Develops and coordinates implementation of comprehensive plans, procedures, and systems to ensure an efficient and effective all-hazards level of preparedness and response to major emergencies.
• Ensures program plans, procedures, and guidelines are developed and tested to minimize gaps, ensure continuity, and gauge operational readiness.This may include continuity of operations, continuity of government, communications, hazard mitigation, emergency operations, response, recovery, public education, and school safety.
• Coordinates and evaluates municipal plans for transportation, shelter, mass care, health and medical services, evacuation, re-entry, and recovery from a wide variety of emergencies.
• Coordinates, interprets, and supports long-range planning for the emergency management program.
• Coordinates and collaborates with local volunteer groups to support the preparedness and response plans of the local community.
• Attends meetings (including evenings), conferences, workshops, and training sessions, and reviews publications and audio-visual materials to become and remain proficient in principles, practices, and new developments in assigned work areas.
• Functions as an emergency liaison between jurisdictions and/or regional government and the County ECC during an incident.
• Develops, maintains, and implements training and exercise strategies to evaluate planning efforts specific to operational plans.
• Provides training and support with emergency management software, such as WebEOC, Crisis Track, and other similar tools, to the assigned municipality/district
• Performs other duties of a similar nature or level

TYPICAL DECISIONS:

Incumbents typically set their own priorities within assigned programs or projects, relying on demonstrated experience and in-depth knowledge of emergency management, response planning, public safety, continuity of operations, continuity of government, and consequence management.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Objectives, principles, and practices of emergency planning, emergency management, and homeland security concepts; strong written and oral communication skills; flexible ability to learn and consistently interpret regulations; and solid personal organization and workload management skills.
• Local government agency obligations under the National Response Plan, NIMS, ICS, and the National Contingency Plan are essential for successful performance.

Skills and Ability to:

• Maintain a calm and professional demeanor during emergency situations.

• Assist in the coordination, development, testing, exercising, and evaluation of a variety of emergency management planning efforts.

• Respond back as directed after hours, weekends, and holidays to support SLCo ECC activation.
• Develop, carry out, and evaluate emergency preparedness, response, mitigation, and recovery plans.
• Effectively manage assigned project(s) by appropriately focusing attention on critical priorities.
• Effectively create and execute project timelines based on priorities, resource availability, and other project requirements.
• Possess an excellent understanding of the formatting and document generation functions in the Microsoft Office suite of products.
• Demonstrate effective project management abilities and success in meeting deadlines.
• Effectively communicate thoughts and ideas.
• Convey confidence and authority, as well as demonstrating empathy and understanding of the emotional components of complex situations or issues.

MINIMUM EXPERIENCE AND QUALIFICATIONS

• Valid Driver's License
• Bachelor's degree in emergency management, public health, biological sciences, community health, planning, hazard assessment, business or public administration, OR an equivalent combination of education and experience.
• Basic National Incident Management System (NIMS) certification; this is understood to be the completion of FEMA IS-100, IS-200, IS-700, and IS-800 courses at a minimum

DESIRABLE QUALIFICATIONS OR EXPERIENCE

• FEMA Basic Academy
• FEMA Mitigation courses
• FEMA Recovery Operations courses
• FEMA CPG 101 courses
• FEMA Disaster Debris Management courses
• Experience with WebEO

WORKING ENVIRONMENT:

Generally, work is performed in a general office environment during routine office hours, Monday through Friday; however, after-hours and weekend work are likely when responding to emergencies or attending training events or meetings. Work activities vary widely, including attendance at meetings, field and classroom training, and driving.

PHYSICAL AND MENTAL JOB REQUIREMENTS:

To perform the job successfully, an individual must be able to perform each of the essential job functions satisfactorily. This position involves periods of prolonged sitting and use of computer equipment. This position requires the physical and mental capabilities to read information printed on paper and displayed on computer monitors; hear, speak, and communicate verbally using the English language; cognitive thinking and mathematical calculation capabilities; and manual dexterity to manipulate standard office equipment, papers, files, and records. This position requires occasional driving and the ability to lift up to ten (10) pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Recruitment, selection, and hiring are open to all persons regardless of race, color, national origin, religion, age, disability, genetic information, gender, gender identity, pregnancy, sexual orientation, marital status, and military or veteran status. Reasonable accommodations, including auxiliary communicative aids and services for individuals with disabilities, may be provided, upon receipt of a request with five working days' notice.

ADDITIONAL INFORMATION REGARDING THIS POSITION :

This position is funded through local agreements with several UFA and UFSA member cities on a fiscal-year basis. As such, continued employment with the Unified Fire Authority is dependent upon continued funding for each fiscal year (beginning in July). If the position is no longer funded or funded at a reduced level, the successful applicant should have no expectations of continued employment with the UFA. Any change to the amount of funding could result in the elimination of this position or a change in employment status to part-time.

Classified as FLSA Non-exempt and eligible for overtime

The position is considered a Category A under the Use of Mobile Phones Policy

The position is considered a Category A Stipend under the Staff Vehicle Assignment and Use Policy